About the Role
The Department of Employment and Labour is actively seeking an Office Administrator to join their Provincial Office in Bloemfontein, Free State. In this vital role, you will provide essential support to the Chief Directorate, ensuring that the office operates smoothly and efficiently. Your contributions will directly impact the community by facilitating effective public service delivery, allowing the department to focus on its mission of improving the working conditions and opportunities for all South Africans.
As an Office Administrator, your responsibilities will include managing diaries, coordinating logistics, and maintaining records. This role is not just about administrative tasks; it is about being a cornerstone of the office, helping to foster an environment where policies and services can be effectively delivered to the public. Your work will play a critical part in supporting initiatives that aim to uplift and empower the workforce in South Africa.
About the Department
The Department of Employment and Labour is dedicated to creating a fair and inclusive labour market in South Africa. It oversees policies and programs that protect the rights of workers while also promoting economic growth and job creation. Working within this department means being part of a mission that strives to enhance the quality of life for all citizens through better employment conditions and opportunities.
This department is committed to fostering a culture of excellence and accountability, where every employee plays a significant role in shaping the future of work in the country. Joining this team offers a unique chance to contribute to meaningful change in society.
What You’ll Do
- Provide receptionist support to the Chief Directorate, including managing the Chief Director’s diary.
- Render secretarial services to ensure effective communication and organization.
- Assist with budget monitoring and supply chain management for the Directorate.
- Coordinate logistical and resource requirements for the Chief Directorate.
- Maintain management information and records services within the Directorate.
- Track and monitor project tasks to support the Chief Directorate’s objectives.
What You’ll Need
- A three-year National Diploma (NQF 6) or an Undergraduate Bachelor Degree (NQF 7) in Office Management, Public Administration, or related fields.
- At least one year of functional experience in office administration or secretariat services.
- Knowledge of departmental policies, planning, and organizing principles.
- Strong interpersonal skills and ability to communicate effectively, both verbally and in writing.
- Proficiency in computer skills and telephone etiquette.
- Ability to make decisions, analyze information, and manage projects effectively.
How to Apply
Please refer to the application instructions provided below.
Requirements
Three-year National Diploma (NQF 6)/ Undergraduate Bachelor Degree (NQF 7) in Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, Public Management.One (1) year functional experience in office administration/ secretariat services.
Knowledge: Departmental policies and procedure.
Planning and organizing.
Administration procedures.
Batho Pele principles.
Interpersonal relations.
Skills: Facilitation, Interpersonal relationship, 65 Communication both (verbal and written) Computer.
Telephone etiquette, Organising, Decision Making, Analytical, Project Management.
Job Duties
Provide a receptionist support to the Branch/ Office/ Chief Directorate/ Directorate including diary management for the Chief Director.Render a Secretariat Service for the Office of the Chief Director.
Assist in monitoring and maintaining the budget including the supply chain for the Chief/ Directorate.
Facilitate and coordinate all logistical and resource requirements of the Chief/ Directorate.
Provide Management information and records management services in the Chief/ Directorate.
Track and monitor projects tasks within the Chief Directorate/ Directorate.
