About the Role
The Department of Employment and Labour is seeking a dedicated Office Administrator to join its Provincial Office in Kimberley, Northern Cape. This essential role is pivotal in supporting the Chief Directorate by managing day-to-day office operations that enhance efficiency and service delivery. As an Office Administrator, you will engage with various stakeholders, ensuring that administrative tasks are executed smoothly, thereby contributing to the overall effectiveness of public service in the community.
The Office Administrator position matters significantly to the public service as it facilitates communication and coordination within the Chief Directorate. By streamlining operations, you will help maintain focus on the department’s objectives, ultimately benefiting the people of South Africa. Your efforts in managing resources, budgets, and project tasks will directly impact the department’s ability to serve its mandate, making a real difference in the lives of citizens.
About the Department
The Department of Employment and Labour plays a crucial role in South Africa’s public service landscape. Its mission encompasses promoting fair labour practices, ensuring compliance with labour laws, and enhancing employment opportunities across the nation. By working in this department, you will be part of a team committed to improving the quality of life for South Africans through effective employment strategies and services.
Joining this department means contributing to a vital mission that aims to create a fair and equitable labour market. The work you do will resonate throughout the community, fostering a healthier workforce and promoting economic development.
What You’ll Do
- Provide receptionist support to the Chief Directorate, including managing the Chief Director’s diary.
- Render secretarial services, ensuring all correspondence and documentation are handled efficiently.
- Assist in monitoring and maintaining the budget, along with supply chain activities for the Chief Directorate.
- Facilitate and coordinate logistical and resource requirements to support the Chief Directorate’s operations.
- Provide Management Information and records management services, ensuring accurate documentation and tracking.
- Track and monitor project tasks within the Chief Directorate, helping to keep initiatives on schedule.
What You’ll Need
- A three (3) year National Diploma (NQF6) or Undergraduate/Bachelor’s degree (NQF7) in Office Management, Information Management and Technology, Public Administration, Business Administration, Business Management, or Public Management.
- At least one (1) year of functional experience in office administration or secretarial services.
- Knowledge of departmental policies and procedures, planning and organizing, and administrative procedures.
- Strong interpersonal skills and telephone etiquette.
- Proficiency in computer literacy and communication skills, both verbal and written.
- Problem-solving skills and project management capabilities.
How to Apply
Please direct your applications to the Chief Director: Provincial Operations at the address indicated below.
Requirements
Three (3) year National Diploma (NQF6)/ Undergraduate/ bachelor’s degree (NQF7) qualification in Office Management/ Information Management and Technology; Public Administration; Business Administration, Business Management; Public Management.One (1) year functional experience in Office administration/ Secretariat services.
Knowledge: Departmental policies and procedures, Planning and organising, administrative procedures, Interpersonal relations Skills: Interpersonal, Telephone etiquette, Organizing, Computer Literacy, Communication (verbal and written), Listening, Problem solving, Project Management.
Job Duties
Provide a receptionist support to the Chief Directorate including diary management for the Chief Director.Render secretariat service for the office of the Chief Directorate.
Assist in monitoring and maintaining the budget including the supply chain for the Chief Directorate.
Facilitate and coordinate all logical and resource requirements of the Chief Directorate.
Provide Management Information and records management services in the Chief Directorate.
Track and monitor projects tasks within the Chief Directorate.
