About the Role
The Department of Transport and Public Works is seeking dedicated individuals for the role of Senior Examiners in Cape Town, Western Cape. In this pivotal position, you will be examining deeds and documents to ensure compliance with the relevant legislation and procedures, which is essential for maintaining the integrity of property transactions in our communities. Your work directly supports public service by ensuring that all deeds are correctly processed and that any discrepancies are promptly addressed. This role not only contributes to the function of the department but also plays a significant part in upholding the trust of the public in property registration systems.
As a Senior Examiner, you will collaborate closely with conveyancers and clients, providing guidance and support through the deed examination process. Your expertise will help to ensure that property transactions in Cape Town and beyond are handled with the utmost care and precision. The role is vital in addressing backlogs and ensuring that the community has access to efficient and reliable public services.
About the Department
The Department of Transport and Public Works is committed to providing effective transport infrastructure and service delivery within the Western Cape. It plays an essential role in ensuring the smooth operation of transport systems and public works, ultimately enhancing the quality of life for all South Africans. Working within this department means contributing to projects that impact community mobility and safety, making it a fulfilling workplace for those passionate about public service and community development.
What You’ll Do
- Examine deeds and documents for registrability and compliance with regulations.
- Initiate corrective measures as needed based on first level examination findings.
- Advise conveyancers on non-compliance issues and provide necessary guidance.
- Compile quality assurance reports and identify interventions for improvement.
- Train and support subordinates, maintaining a training schedule for continuous development.
- Consult with clients regarding deed-related inquiries and provide assistance.
- Sort, assess, and distribute deeds according to specific transactions and batches.
- Monitor allocated responsibilities and ensure the timely processing of deeds.
- Analyze reports on discrepancies and outstanding deeds to implement corrective actions.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Law, Deeds Registration Law, or equivalent qualification.
- A minimum of 3 years’ experience in the first level examination of deeds and documents.
- Strong knowledge of deeds registration processes and property law.
- Proficient computer literacy and report writing skills.
- Excellent communication, organizing, and problem-solving abilities.
- Strong interpersonal skills and the capacity for effective people management.
How to Apply
Applications can be submitted by hand delivery during office hours to the Officer of the Registrar of Deeds: Mpumalanga at 25 Bell Street Mbombela 1200. Candidates are also encouraged to apply using the provided link before the closing date as no late applications will be considered.
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualification.3 years’ experience in first level examination of deeds and documents.
Job- related knowledge: Knowledge of deeds registration processes and procedures.
Interpretation of statutes.
Examination of Deeds.
Human Resource prescripts.
Project Management.
Property Law.
Job-related skills: Computer literacy skills.
Communication skills.
Organising skills.
Problem solving skills.
Interpersonal skills.
Report writing.
Supervisory skills.
People Management skills.
Interpretation skills.
Analytical skills.
Presentation skills.
Job Duties
Examine deeds and documents.Check that first level examination duties have been performed and initiate corrective measures where necessary.
Examine deeds for registrability, advise conveyancers about non-compliance with practice, procedures and legislation then pass or reject deeds and documents.
Compile quality assurance report, take appropriate interventions and submit.
Update acts, manuals and circulars.
Training of subordinates.
Conduct person- to-person training and keep training schedule and submit.
Nominate subordinates for deeds training courses.
Consult with clients relating to deeds and documents.
Discuss notes with Conveyancers and provide guidance.
Check the deeds for compliance and remove notes.
Distribute deeds.
Sort and assess / value deeds for distribution and compile distribution list.
Distribute deeds according to transactions and batches to Examiners.
Monitor allocated townships / schemes / rosters / corrective maintenance and expedited deeds.
Analyse DOTS reports on discrepancies and outstanding deeds and initiate corrective measures.
Implement measures to address backlogs.
