About the Role
The Department of Public Works and Infrastructure is seeking a Senior Administration Officer: Utilisation and Contract Administration based in the vibrant city of Cape Town. This vital role plays a significant part in managing state properties, ensuring compliance with regulations, and optimising asset performance for the betterment of the community. By updating the Property Management Information System, you will contribute to the effective use of public resources, ultimately enhancing service delivery and community welfare. Your work will not only safeguard state assets but also promote sustainable property management practices that benefit all South Africans.
In this position, you will be at the forefront of property management, responsible for conducting inspections, preparing reports, and liaising with various government spheres. By identifying properties for disposal and ensuring their security, you will help mitigate risks of illegal occupation and vandalism. This role is essential for maintaining the integrity of state properties, which serve as foundational resources for the public service.
About the Department
The Department of Public Works and Infrastructure is committed to delivering quality infrastructure and property management services that support economic growth and community development in South Africa. By managing state assets effectively and efficiently, the department aims to foster an environment where public services can thrive, ensuring that infrastructure meets the needs of the nation. Working here means being part of a mission to enhance the public good and contribute to the country’s development goals.
What You’ll Do
- Update the Property Management Information System with accurate property-related information
- Stay informed on property management trends to enhance asset performance
- Ensure compliance with the Government Immovable Asset Management Act (GIAMA)
- Conduct regular property inspections and prepare detailed inspection reports
- Identify and manage superfluous state properties for disposal
- Collaborate with Security Services to secure state properties against illegal occupation
- Clear overgrown vegetation and create fire breaks for safety
- Manage the letting of state-owned properties, including preparing lease agreements
- Oversee rental collections, lease renewals, and property maintenance
- Provide administrative support as required by the Property Manager
- Supervise employees within the property management team
What You’ll Need
- A minimum of a three-year tertiary qualification (NQF Level 06) in Real Estate Management, Town Planning, Law, Property Development, or a related field
- Relevant work experience in property management
- Knowledge of Public Finance Management Act (PFMA) and GIAMA
- A valid driver’s license and willingness to travel
- Strong written and verbal communication skills
- Excellent interpersonal, analytical, and financial management skills
- Basic proficiency in MS Office applications
- Familiarity with contracts and lease administration is advantageous
- Ability to adapt to changing office requirements
How to Apply
For the position of Senior Administration Officer: Utilisation and Contract Administration, please refer to the application instructions below.
Requirements
A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Real Estate Management, Town Planning, Law Degree, Property Development and Management or related field of study.An appropriate relevant year of work experience in property management.
Knowledge and understanding of the Public Finance Management Act (PFMA), Government Immovable Asset Management Act (GIAMA), Property related Acts, Property Laws and Local Regulations, PIE Act, A valid Driver’s License is a prerequisite and must be willing to travel.
Strong communication skills (written and verbal) and the ability to communicate at all levels.
Good interpersonal, analytical, planning, organising, and financial management skills.
Basic MS Office computer literacy.
Knowledge of contracts and administration of leases is recommended.
Ability to adapt in accordance with office requirements.
Job Duties
Updating the Property Management Information System of the Regional Office to reflect all relevant property-related information.Keep abreast of property management trends to ensure optimal performance and maximum value of fixed assets.
Ensure compliance with GIAMA.
Carry out regular inspections on State property to ensure maximisation of property utilisation and for vesting purposes, and prepare Inspection Reports.
Identify superfluous State properties and prepare disposals.
Ensure State properties are secured by requesting Security Services to appoint security companies to prevent illegal occupation and vandalism.
Identify properties to be cleared of overgrown vegetation and clear fire breaks.
Letting out-of-state-owned property.
Prepare and conclude lease agreements for the letting of State properties.
Ensure compliance with PFMA, Treasury Regulations, and other prescripts and policies of the department.
Liaise with all spheres of Government(s) in respect of property-related matters.
Carry out all property-related matters, rental collections, administration, lease renewals and extensions, maintenance, etc.
Administrate duties as requested by the Property Manager.
General supervision of employees.
