About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Administration Clerk for Housing Property Management based in the vibrant city of Mthatha, located in the OR Tambo Region of the Eastern Cape. This role is vital to the functioning of public service, ensuring that essential clerical support services are rendered efficiently and effectively within the housing sector. Your contributions will have a direct impact on the community, helping to improve infrastructure and housing management for the citizens of South Africa.
In this position, you will play a key role in facilitating the smooth operation of the department by managing correspondence, maintaining records, and providing support to various stakeholders. This is not just a job; it is an opportunity to serve your community and be part of a team that upholds the values of public service, making a tangible difference in the lives of others.
About the Department
The Department of Public Works and Infrastructure is committed to the development and maintenance of public infrastructure that benefits all South Africans. Its mission is to create and maintain safe, accessible, and sustainable public spaces. Working within this department means being part of a dynamic team that strives to improve the quality of life for citizens through effective infrastructure management and service delivery.
What You’ll Do
- Provide general clerical support services to the housing property management team.
- Record, organize, and store correspondence and data efficiently.
- Update registers and maintain statistics relevant to housing management.
- Handle routine inquiries and maintain a responsive communication channel.
- Manage the filing system to ensure easy access to documents and correspondence.
- Prepare and type letters and other correspondence as required.
- Assist in supply chain management by liaising with stakeholders regarding procurement processes.
- Maintain the asset register and monitor the stock of office supplies.
- Support personnel administration functions by keeping accurate personnel records.
- Assist with financial administration by capturing and updating expenditure records.
What You’ll Need
- A National Senior Certificate or NQF level 4 qualification.
- Strong communication skills, both verbal and written.
- Good interpersonal skills and the ability to work collaboratively in a team.
- Basic computer literacy and skills in planning and organization.
- A proactive approach to managing clerical tasks and responsibilities.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Senior Certificate/ NQF level 4 with no work experience.Must have good communication skills (verbal and written), job knowledge, interpersonal relations and ability to work in a team.
Computer literate and the ability of planning and organisation.
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Job Duties
Render general clerical support services (Line function).Record, organise, store, capture and retrieve correspondence and data.
Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive correspondence.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component.
Provide personnel administration clerical support services within the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in the component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
