About the Role
The Department of Human Settlements is seeking a dedicated Administration Clerk for its Housing Subsidy Systems unit, based at the Head Office in East London. This role is crucial as it supports the effective management of housing subsidies, directly impacting the lives of many South Africans. By providing essential clerical support, you will help streamline processes that ensure families have access to safe and affordable housing, making a real difference in your community.
In this dynamic position, you will be at the heart of public service, coordinating and managing various administrative tasks. Your contributions will help maintain the efficiency of the Housing Subsidy Systems, allowing the department to serve the public effectively. This is an opportunity to gain valuable experience within a government framework and to be part of a team that is committed to improving the living conditions of citizens across South Africa.
About the Department
The Department of Human Settlements is committed to facilitating sustainable human settlements and ensuring access to housing for all citizens. With a mandate to promote housing development and urban transformation, the department plays a vital role in addressing the housing needs of diverse communities. Working in this department means being part of a mission that drives social change and enhances the quality of life for South Africans.
What You’ll Do
- Provide general clerical support to the Housing Subsidy Systems unit.
- Record, organize, store, capture, and retrieve correspondence and data efficiently.
- Update registers and maintain statistics relevant to housing subsidies.
- Handle routine inquiries and assist with the distribution of documents/packages to stakeholders.
- Maintain the filing system and manage incoming and outgoing correspondence.
- Provide clerical support in supply chain management, including procurement tasks.
- Liaise with internal and external stakeholders regarding goods and services procurement.
- Ensure accurate maintenance of personnel records and attendance registers.
- Assist with travel and accommodation arrangements for staff.
- Support financial administration by capturing expenditure and processing claims.
What You’ll Need
- National Senior Certificate (NQF Level 4).
- Strong communication skills, both verbal and written.
- Ability to work collaboratively within a team environment.
- Proficiency in computer applications, including Microsoft Office.
- Good organizational and planning skills.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Senior Certificate/NQF level 4 with no work experience.Must have good communication skills (verbal and written), job knowledge, interpersonal relations and ability to work in a team.
Computer literate and the ability of planning and organisation.
Job Duties
Render general clerical support services to the Human Settlements Subsidy Systems unit.Record, organise, store, capture and retrieve correspondence and data.
Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive correspondence.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component.
Provide personnel administration clerical support services within the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Provide financial administration support services in the component.
Capture and update expenditure in the component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
