About the Role
The Department of Public Service and Administration is seeking an Administrative Clerk for the Organisational Design unit based at the Head Office in East London. In this role, you will play a crucial part in supporting the department’s administrative functions, ensuring that daily operations run smoothly and efficiently. Your contributions will help facilitate effective public service delivery, making a difference in the lives of South Africans every day.
This position is integral to the community as it supports the necessary administrative frameworks that allow various government services to function optimally. By maintaining records, managing communications, and providing logistical support, you will help build a more efficient government, ultimately serving the citizens of East London and beyond.
About the Department
The Department of Public Service and Administration is dedicated to enhancing the effectiveness of public service delivery across South Africa. Its mission is to foster a professional and accountable public service that meets the needs of the community. Working within this department means being part of a team committed to improving the lives of citizens through effective governance and administration.
What You’ll Do
- Provide clerical support to the Organisational Design unit.
- Draft routine memoranda, letters, submissions, and administrative reports.
- Maintain registers, filing systems, and administrative records.
- Photocopy, scan, print, and distribute documents as required.
- Follow up on outstanding documents and provide feedback to the supervisor.
- Support records and information management services.
- Open, update, and maintain physical and electronic files.
- Capture and update information related to job descriptions and evaluations.
- Maintain databases, spreadsheets, and tracking tools for the unit.
- Retrieve records and provide information to officials as needed.
- Ensure the safekeeping and confidentiality of official records.
- Provide logistical and secretariat support for meetings and workshops.
- Compile routine administrative updates for management.
What You’ll Need
- A National Senior Certificate (NQF level 4).
- Knowledge of office administration procedures and record management.
- Strong written and verbal communication skills.
- Proficiency in computer usage.
- Ability to work collaboratively in a team.
- Attention to detail and excellent time management skills.
- A commitment to customer care and confidentiality.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
National Senior Certificate, NQF level 4 with no experience.Knowledge of office administration procedures and record management, confidentiality and handling of official information.
Good communication skills (written and verbal) and computer literate.
Ability to work in a team and with collaborations, attention to detail, time management and customer care.
Job Duties
Provide clerical support to the unit.Draft routine memoranda, letters, submissions and administrative reports.
Maintain registers, filling systems and administrative records for the unit.
Photocopy, scan, print and distribute documents as required.
Follow up on outstanding documents and provide feedback to the supervisor.
Render records and information management support services to the unit.
Open, update and maintain physical and electronic files in line with records management requirements.
Capture and update information relating to structures, job descriptions, job evaluation and service excellence activities.
Maintain databases, spreadsheets and tracking tools for the unit.
Retrieve records and provide information to officials when required.
Ensure safekeeping and confidentiality of official records.
Provide logistical and secretariat support.
Arrange meetings, venues, attendance registers and related logistical requirements.
Prepare and distribute agendas, meeting packs and supporting documents.
Records minutes, decisions and action items during meetings when required.
Follow up on action items and update tracking registers.
Render support with the coordination of workshops, awareness sessions and stakeholder engagements.
Provide general office, procurement and stakeholder support.
Render support with requisitions, stationery requests and basic procurement administration.
Receive and direct enquiries from internal and external stakeholders.
Maintain office equipment usage records and report faults to the relevant unit.
Render support in the circulation, signing and filing of job descriptions, plans, reports and submissions.
Compile routine administrative updates for the supervisor.
