About the Role
The National Head Office is looking for a Senior Administration Officer: Coordinator to join their dedicated team in Pretoria. This vital position plays a crucial role in facilitating the procurement of goods and services while ensuring efficient travel arrangements for the directorate. The impact of this role extends beyond the office, as it directly supports the functioning of public services that benefit the community in South Africa. By stepping into this role, you will contribute to the effective management of state resources, ensuring that the directorate operates smoothly and efficiently.
In the heart of Pretoria, your daily efforts will help streamline administrative tasks that are essential for the successful execution of government activities. This role matters significantly as it not only aids in the management of state funds but also enhances the overall performance of the public service sector. You will be part of a team that values professionalism and integrity, making a tangible difference in the lives of South Africans.
About the Department
The National Head Office plays a pivotal role in the South African public service landscape. It is tasked with the responsibility of overseeing various government operations and ensuring that services are delivered effectively and efficiently. The office’s mission is to promote transparency, accountability, and good governance within the public sector, thereby fostering trust between the government and the citizens it serves. Working in this environment means being part of a workforce that is committed to making a positive impact on the community.
This department is dedicated to supporting various governmental functions, including finance, human resources, and asset management. By joining this team, you will be contributing to the greater good, helping to shape policies and practices that affect the lives of South Africans every day.
What You’ll Do
- Facilitate the procurement of goods and services necessary for the directorate
- Coordinate travel arrangements for officials
- Receive and process requests from officials and obtain quotations from service providers
- Administer and maintain the leave register and other administrative activities
- Organize and coordinate meetings, ensuring smooth logistical arrangements
- Consolidate the allocation of funds and assist in state fund management
- Estimate and budget requirements for the directorate
- Manage performance information, human resources, finance, and assets effectively
What You’ll Need
- A recognized three (3) year Degree or National Diploma in Office Administration, Public Administration, or a relevant qualification
- 3-5 years of relevant experience in office administration
- Proficiency in computer applications
- A valid driver’s license
- Strong facilitation and coordination skills
- Excellent communication and planning abilities, with a knack for report writing
- Analytical skills and the ability to make rational decisions
- Professionalism, integrity, creativity, and innovative thinking
How to Apply
Applications can be submitted by hand delivery during office hours or by email as detailed below.
Requirements
Recognised three (3) year Degree/National Diploma Office Administration, Public Administration or relevant qualification.3-5 years relevant experience in office administration.
Computer literate.
Valid driver’s licence.
Competencies And Attributes: Facilitation and coordination.
Good liaison skills with other role players/clients.
Good communication, planning and organizing, report writing, analytical, rational decision making and interpersonal skills.
Professionalism and integrity.
Creativity and innovative thinking.
Job Duties
Facilitate the procurement of goods and services and coordinate travel arrangements for the directorate.Receive request from the officials.
Obtain quotations from service providers.
Administer leave register and other administrative activities.
Maintenance of duty and leave register.
Checking and submitting leave applications.
Organise and coordinate meetings.
Administer and consolidate the allocation of funds.
Assist in the management of state funds under Supervision.
Estimating and budgeting of requirement within the 41 directorate.
Management of performance information, human resources, finance and assets.
