Senior Administration Clerk – Pretoria – Department Of Education

About the Role

The Department of Education is seeking dedicated individuals for the role of Senior Administration Clerk, based in Pretoria. In this vital position, you will be at the heart of the public service, providing essential clerical support to the Office of the Director-General. Your contributions will directly impact the efficiency and effectiveness of educational administration in South Africa, making a difference in the lives of learners and educators alike. As a Senior Administration Clerk, your organizational skills will help streamline communication and processes within the department, ensuring that critical information reaches the right people at the right time.

This role requires a proactive approach and attention to detail, as you will be responsible for managing correspondence, maintaining filing systems, and assisting with various administrative tasks. By joining the Department of Education, you will be part of a team that is committed to enhancing the quality of education and supporting the initiatives that shape the future of our nation. Your work will not only support the Director-General but also contribute to the overarching mission of providing quality education for all South Africans.

About the Department

The Department of Education is dedicated to ensuring that all South Africans have access to quality education. Its mission encompasses the development, implementation, and management of educational policies that promote inclusivity and excellence within the education system. By working within this department, you will engage in meaningful work that helps to shape the educational landscape, directly impacting the lives of learners and communities across the country.

What You’ll Do

• Provide general clerical support services within the Office of the Director-General.
• Manage incoming and outgoing correspondence, recording and distributing it efficiently.
• Welcome visitors and offer basic administrative assistance as needed.
• Coordinate enquiries from internal and external stakeholders to the Office of the Director-General.
• Maintain accurate filing systems and ensure the safekeeping of important documents.
• Oversee office supplies, ensuring that stationery is readily available.
• Capture data and update administrative records and databases effectively.
• Provide registry and document tracking support as required.
• Assist with the preparation, photocopying, scanning, and distribution of documents.
• Support the organisation of interviews, workshops, and departmental events.
• Assist with travel and accommodation arrangements when necessary.
• Collaborate on projects, including the Basic Education Sector Lekgotla and engagements with provinces.
• Arrange meetings and manage logistical requirements as needed.
• Handle telephone enquiries and direct calls appropriately.
• Ensure compliance with administrative procedures and maintain accurate record-keeping.

What You’ll Need

• A Senior Certificate or equivalent qualification.
• Knowledge of E-Submission and Director-General Memos.
• A good understanding of Parliamentary Questions.
• Strong verbal and written communication skills.
• Experience in report writing and problem solving.
• Proficiency in MS Word, Excel, Outlook, and PowerPoint.
• Ability to interact effectively with stakeholders at all levels.
• Basic presentation skills and a valid driver’s license.

How to Apply

Please submit your application before the closing date as late applications will not be considered.