About the Role
The Department of Public Service and Administration is actively seeking a dedicated and detail-oriented Senior Administration Clerk to join their team at the Kroonstad Training College. This pivotal role is essential for ensuring the smooth operation of the archives and registry sections, contributing significantly to the effective management of departmental records. By maintaining accurate records and facilitating the transfer of information, you will play a vital role in enhancing the efficiency of public service in South Africa.
In this role, you will be based in the heart of Kroonstad, a town known for its rich history and commitment to community development. As a Senior Administration Clerk, your contributions will directly impact the quality of services delivered to the public, ensuring that vital information is managed responsibly and securely. Your work will not only benefit the department but also empower citizens by maintaining transparency and accountability in government processes.
About the Department
The Department of Public Service and Administration is dedicated to improving the efficiency and effectiveness of the public sector in South Africa. With a mission to foster a high-performing workforce, the department focuses on enhancing service delivery and promoting professional integrity across various government entities. Working here means being part of a team that values innovation and strives to create a responsive public service that meets the needs of all South Africans.
This department plays a crucial role in shaping policies that guide the operations of various public service sectors, ensuring that they align with the goals of transparency, accountability, and service excellence.
What You’ll Do
- Manage the archives and registry sections, ensuring proper organization and accessibility of records.
- Facilitate the transfer of records to and from the archives, maintaining accurate logs.
- Oversee the disposal of files in accordance with departmental policies.
- Control the uniform filing system to ensure efficient retrieval of information.
- Safeguard departmental files and maintain confidentiality at all times.
- Provide general filing support and assist in the management of departmental assets.
What You’ll Need
- A recognized three-year Degree or National Diploma in Public Administration or a relevant qualification.
- 1-2 years of relevant experience in administrative roles.
- Proficiency in computer applications and information management.
- A valid driver’s license to facilitate any required travel.
- Strong communication and interpersonal skills, demonstrating professionalism and integrity.
- Ability to manage multiple tasks and perform well under pressure.
- Knowledge of public service policies and legislative frameworks, with a service-oriented mindset.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Recognized three (3) year Degree or National Diploma in Public Administration or relevant qualification.1-2 years’ relevant experience.
Computer literate.
Valid driver’s licence.
Competencies And Attributes: Job knowledge.
Good communication skills and interpersonal relations.
Professional integrity and the ability to perform under pressure.
Financial management.
Facilitation skills.
Plan, organise, lead and control.
Project management.
Presentation skills.
Conflict management.
Report writing.
Time management.
Confidentiality.
Understanding of public service policy and legislative framework.
Service delivery and client orientation.
Integrity and honesty.
Assertiveness.
Influence and impact.
Problem solving skills.
Network and diplomacy.
Understanding of the work in registry.
Job Duties
Manage archives and registry sections.Transfer records to archives.
Withdraw records from archives and registry.
Dispose files.
Control uniform filling system.
Safe keeping of departmental files.
General filing.
Management of assets.
