Secretary To Director: Environmental Quality Management – Kimberley – Department Of Environmental Affairs And Development Planning

About the Role

The Department of Environmental Affairs and Development Planning is seeking a dedicated Secretary to the Director of Environmental Quality Management, based in the vibrant city of Kimberley. This role is essential for ensuring that the operations of the Senior Manager run smoothly and efficiently, enabling them to focus on crucial environmental initiatives that serve the community and the public service. As the backbone of the office, you will play a vital role in enhancing the professional image of the department and contributing to significant environmental policies that impact the lives of South Africans.

In this position, you will not only provide secretarial support but also act as a point of contact for various stakeholders. Your attention to detail and organizational skills will ensure that meetings, workshops, and events are coordinated seamlessly, and that all documentation flows effectively. By managing the Senior Manager’s diary and prioritizing appointments, you will help maintain focus on key environmental issues while fostering a collaborative atmosphere within the department.

About the Department

The Department of Environmental Affairs and Development Planning is committed to promoting sustainable development and environmental protection across South Africa. Its mission revolves around implementing policies that support environmental quality and conservation, ensuring that the natural resources are preserved for future generations. Working within this department provides an opportunity to contribute to meaningful initiatives that align with national priorities, making a significant difference in the communities served.

What You’ll Do

• Provide comprehensive secretarial and receptionist support to the Senior Manager.
• Screen and manage incoming calls, ensuring effective communication.
• Organize and prioritize the Senior Manager’s appointments and diary.
• Manage documentation flow, ensuring all necessary materials are prepared for meetings.
• Perform advanced typing tasks, including drafting letters and reports.
• Ensure proper functioning of office equipment like fax machines and photocopiers.
• Welcome guests and enhance the professional image of the office.
• Coordinate logistical support for travel, accommodation, and processing of claims.
• Organize meetings, workshops, and events, handling venue booking and refreshments.
• Prepare meeting agendas and record minutes, maintaining accurate records.
• Administer leave registers and manage filing of documents.
• Stay updated on policies and procedures relevant to the role.

What You’ll Need

• A Senior Certificate with at least 2 years of experience in a secretarial role.
• Proficiency in office management procedures and processes.
• Strong computer literacy with knowledge of MS Word, PowerPoint, Excel, Outlook, and internet usage.
• Excellent verbal and written communication skills, with the ability to engage with diverse individuals.
• Capability to work under pressure and manage time effectively.
• Knowledge of departmental policies and procedures is advantageous.
• A valid driver’s license will be an added advantage.

How to Apply

Please submit your application before the closing date as late applications will not be considered.