Secretary To Director: Agricultural Producer Support – Kimberley – Department Of Agriculture

About the Role

The Department of Agriculture is seeking a dedicated Secretary to the Director of Agricultural Producer Support in Kimberley. This pivotal role is essential for providing high-quality administrative support to the Senior Manager, ensuring that the office runs smoothly and effectively. By facilitating communication, managing schedules, and organizing vital documents, you will play a significant part in enhancing the productivity of the public service sector in South Africa.

Located in the heart of Kimberley, this position allows you to contribute directly to the agricultural landscape of the Northern Cape. Your work will not only support the Senior Manager but also assist in fostering a collaborative environment that benefits agricultural producers and the community at large. This role is a unique opportunity to make a difference in the public service while developing your professional skills.

About the Department

The Department of Agriculture is committed to promoting sustainable agricultural practices and supporting producers in South Africa. With a mandate to enhance food security and promote economic growth, the department plays a crucial role in the development of agricultural policies and initiatives. Working here means being part of a team that values community engagement and strives for excellence in public service.

What You’ll Do

• Provide comprehensive secretarial and receptionist support to the Senior Manager.
• Handle incoming calls and manage the Senior Manager’s diary, prioritizing appointments.
• Organize and manage documentation flow within the office, ensuring efficiency.
• Perform advanced typing and maintain office equipment in good working order.
• Welcome guests professionally and provide logistical support for travel and accommodation.
• Arrange meetings, workshops, and events, including venue selection and documentation preparation.
• Prepare meeting agendas, record minutes, and manage filing systems.
• Coordinate information and stay updated on departmental policies to ensure effective support.

What You’ll Need

• A Senior Certificate with at least 2 years of experience in a secretarial role.
• Strong knowledge of office management procedures and processes.
• Proficiency in computer applications such as MS Word, PowerPoint, Excel, and Outlook.
• Excellent verbal and written communication skills, with an ability to interact with diverse individuals.
• Capability to work under pressure and manage time effectively.
• Familiarity with departmental policies and a valid driver’s license is an added advantage.

How to Apply

Please submit your application before the closing date as late applications will not be considered.