Secretary – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Secretary to join their team in Pretoria, Gauteng. This role is pivotal in providing essential secretariat and receptionist support to the Director, ensuring the smooth operation of the office. The Secretary will be the first point of contact for internal and external stakeholders, making their role crucial to maintaining effective communication and organization within the department. By coordinating appointments, managing travel arrangements, and facilitating meetings, the Secretary plays a vital part in enhancing the efficiency of public service operations.

In addition, this position allows you to contribute to the community by ensuring that the Director and their team can focus on delivering quality public services. The work environment is dynamic, and you’ll find yourself at the heart of government operations, positively impacting the lives of South Africans.

About the Department

The Department of Public Service and Administration is committed to fostering a professional, accountable, and effective public service in South Africa. It aims to enhance service delivery through sound management, innovative practices, and comprehensive support for government officials. Working within this department means you are part of a team dedicated to improving public governance and the quality of life for citizens.

What You’ll Do

• Provide secretarial and receptionist support to the Director.
• Manage incoming calls and direct them to the appropriate individuals.
• Maintain the Director’s diary, recording appointments and engagements.
• Prepare documents for the senior manager and other staff members.
• Operate office equipment, including computers and photocopiers.
• Liaise with travel agencies and arrange travel logistics.
• Organize meetings and events, including venue selection and scheduling.
• Process travel and subsistence claims for the unit.
• Handle invoicing related to the senior manager’s activities.
• Record and draft minutes for meetings as required.
• Administer clerical tasks, including maintaining leave registers and documentation management.

What You’ll Need

• A minimum of a Grade 12 Certificate.
• Proficiency in computer applications such as Microsoft Word, Excel, and PowerPoint.
• Excellent telephone etiquette and sound organizational skills.
• Strong communication skills, both written and verbal, and the ability to interact with diverse individuals.
• A tactful and discreet approach to handling confidential information.

How to Apply

Applications can be submitted by hand delivered during office hours to: 524 Stanza Bopape and Steve Biko Street, Arcadia, Pretoria, 0001 or by email to [email protected].