About the Role
The Department of Public Works and Infrastructure is seeking a dedicated Auxiliary Service Officer based in Pretoria, Gauteng. This pivotal role involves processing essential cadastral documents that support land registration and ownership in the region. By ensuring the accuracy and accessibility of these documents, you will play a vital part in the public service, contributing to the community’s development and the efficient functioning of government operations.
As an Auxiliary Service Officer, you will be at the heart of a dynamic team focused on delivering high-quality services that affect the lives of South Africans. Your work will directly impact residents and businesses by facilitating smooth property transactions and maintaining accurate records, which is crucial for the economic wellbeing of the community.
About the Department
The Department of Public Works and Infrastructure is committed to promoting sustainable development and providing essential infrastructure for the country. With a mission to enhance the quality of life for all South Africans, this department plays a critical role in the planning, development, and maintenance of public infrastructure. Working here means being part of a team that strives to improve service delivery and support the needs of the public through effective governance and transparency.
What You’ll Do
- Process and register cadastral documents, including diagrams and general plans.
- Reproduce and administer cadastral documents for registration purposes.
- Provide cadastral information to both internal and external clients, ensuring accurate communication.
- Capture and correct alpha-numeric data from cadastral documents into the database.
- Scan newly approved cadastral documents and manage requests for rescans.
- Archive and file documents appropriately, conducting regular checks on document states.
- Assist with the preparation of mark-out boards and manage document vaults.
What You’ll Need
- A minimum of a Grade 12 Certificate.
- Basic understanding of maps and cadastral documents.
- Computer literacy and proficiency in relevant software.
- Strong interpersonal and communication skills, both verbal and written.
- Excellent organizational skills with a keen attention to detail.
How to Apply
Applications can be submitted by hand delivery during office hours to: 524 Stanza Bopape and Steve Biko Street, Suncardia Building, 6th Floor, Arcadia, 0002 or by email to [email protected].
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate.No experience required.
Job related knowledge: Computer literacy.
Basic understanding of maps and cadastral documents.
Job related skills: Good interpersonal relations.
Good communication (verbal and written).
Computer software.
Good organising.
Above average attention to detail.
Job Duties
Process documents for cadastral requirements.Receive and register diagrams, general plans, sectional titles and survey records.
Reproduce cadastral documents for the registration copies.
Administer cadastral documents.
Make ‘dummy trips’ and ‘mark out’ boards for all document vaults.
Ensure that worn-out hanging strips are replaced, and damaged documents 96 are repaired.
Provide cadastral information to internal and external clients.
Extract and deliver documents requested by staff manning and public counters on behalf of external clients.
Supply cadastral information to external clients.
Capture cadastral data.
Capture alpha-numeric data from cadastral documents into the database.
Correct captured errors/omissions in data when requested.
Scan cadastral documents.
Scan all newly approved cadastral documents.
Attend to all requests and projects for rescans, missing images, Client Service Centre and other divisions.
Archive cadastral documents.
Prepare and file all these documents in their respective documents’ vaults.
Conduct a random check of the state of filing as well as the state of documents.
Archive newly approved cadastral documents and refill old documents.
Insert mark out boards and dummy trips in the place of extracted documents.
