Secretary – Polokwane – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration invites applications for the position of Secretary based in Polokwane, Limpopo. This vital role supports the Director and plays a crucial part in ensuring that the office operates smoothly and efficiently. By providing secretariat and receptionist support, this position helps enhance communication, organization, and productivity within the department, ultimately benefiting the community and the public service sector in South Africa.

In this role, you will be integral to the day-to-day operations, managing appointments, handling correspondence, and coordinating meetings and events. Your contributions will directly impact how effectively the department serves the public, making this a rewarding opportunity for anyone eager to support government functions and contribute to the well-being of local citizens.

About the Department

The Department of Public Service and Administration is dedicated to promoting a professional and efficient public service that responds effectively to the needs of South African citizens. The department’s mission encompasses the establishment of policies and frameworks that guide public administration, ensuring that services are delivered in a transparent, accountable, and equitable manner. Working here means being part of a team committed to making a real difference in the lives of South Africans.

What You’ll Do

• Provide secretarial support to the Director, including managing the diary and scheduling appointments.
• Receive and direct telephone calls to the appropriate individuals.
• Type and prepare documents for the Director and other team members.
• Operate office equipment such as computers and photocopiers.
• Coordinate travel arrangements and check relevant documents.
• Organize meetings and events, including venue selection and logistics.
• Process travel and subsistence claims for the unit.
• Record minutes of meetings and draft routine correspondence.
• Maintain filing systems and manage incoming and outgoing documents.
• Handle procurement of standard office supplies and refreshments.
• Keep updated on relevant policies and procedures to support the Director effectively.

What You’ll Need

• A minimum of a Grade 12 Certificate.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent telephone etiquette and strong organizational skills.
• Good interpersonal skills and the ability to communicate effectively with diverse groups.
• A tactful and discreet approach to handling sensitive information.
• A willingness to learn and stay informed about departmental policies and procedures.

How to Apply

Applications can be submitted by hand delivery during office hours to: 61 Biccard street, Polokwane, 0700 or by email to [email protected]