Personal Assistant: Chief Director – Polokwane – Department Of Agriculture

About the Role

The Department of Agriculture is seeking a dedicated Personal Assistant to the Chief Director, located at the Head Office in Polokwane. In this pivotal role, you will be the backbone of the Chief Director’s office, responsible for managing schedules, handling correspondence, and ensuring that communication flows smoothly. This position is essential for maintaining the efficiency of the public service, supporting the Chief Director as they work to advance agricultural initiatives that benefit the community and the country at large.

Your contributions will directly impact the Department’s operations and its ability to serve the citizens of South Africa. By keeping the Chief Director’s diary updated and managing various administrative tasks, you will help foster a well-organized and responsive public service. This role is not just about clerical duties; it’s about being part of a mission that supports sustainable agricultural practices and development in our communities.

About the Department

The Department of Agriculture is committed to promoting food security, sustainable agricultural practices, and rural development across South Africa. It plays a crucial role in ensuring that the agricultural sector thrives, which in turn supports economic growth and employment. Working in this department means being part of a team dedicated to improving the lives of South Africans through innovative agricultural solutions and policies.

As a member of this department, you will contribute to initiatives that uplift communities and promote sustainable practices. The work done here not only impacts the present but also shapes the future of agriculture in our nation, making it a meaningful place to build your career.

What You’ll Do

• Maintain and update the Chief Director’s diary and schedule daily activities.
• Provide secretarial and receptionist support services to the Chief Director.
• Record and manage the engagements of the Chief Director efficiently.
• Ensure the effective flow of information and documentation to and from the office.
• Arrange appointments and prepare relevant materials, including agendas and minutes.
• Handle classified documents with care and confidentiality.
• Manage general office duties and provide hospitality services to guests and visitors.

What You’ll Need

• NQF Level 6 qualification recognized by SAQA; qualifications in Secretary, Management Assistant, or Office Administration are advantageous.
• A minimum of 1 to 2 years of relevant experience in office management or administration.
• A valid driver’s license (not applicable for individuals with disabilities).
• Proficient computer skills, including Microsoft Word, PowerPoint, Excel, and Outlook.
• Strong report writing, written and verbal communication skills.
• Excellent interpersonal, planning, and organizational skills.
• Good record-keeping abilities and customer service skills.
• A commitment to confidentiality and professionalism.
• Effective time management skills.

How to Apply

Please submit your application before the closing date as late applications will not be considered.