Secretary – Limpopo – Office Of The Provincial Head: Financial Services

About the Role

The Office of the Provincial Head: Financial Services is seeking dedicated individuals for the role of Secretary in various offices located in Limpopo. This pivotal position supports essential functions within the public service, ensuring the smooth operation of various departments that contribute to community safety and welfare. As a Secretary, you will play a critical role in enhancing the efficiency of operations while also facilitating effective communication between the office and its stakeholders. This role is based in several locations, including Burgersfort, and impacts the lives of many South Africans by ensuring that vital services are delivered effectively.

In this role, you will not only manage administrative tasks but will also serve as a key point of contact for the public, strengthening the connection between the government and the community. Your efforts will help ensure that the department meets its objectives, ultimately enhancing public service delivery and fostering community trust in government initiatives.

About the Department

The Office of the Provincial Head: Financial Services plays a vital role in the overarching mission of the provincial government to provide efficient financial management and support across various sectors. This department is dedicated to promoting transparency, fiscal responsibility, and effective resource allocation, which are all essential for sustainable community development. Working in this environment means you will be part of a team committed to serving the public interest, ensuring that every financial decision made contributes positively to the community and the province as a whole.

What You’ll Do

• Provide essential secretarial support functions in the relevant office.
• Type reports, letters, and memoranda while monitoring document flow.
• Manage the diary of the Head of the office, coordinating internal and external engagements.
• Arrange travel logistics, including accommodation and claims.
• Maintain and organise an updated filing system for the office.
• Distribute correspondence to relevant stakeholders, keeping a register of all incoming and outgoing posts.
• Handle routine correspondence and manage emails and faxes promptly.
• Answer and make calls on behalf of the Head of the office, taking messages professionally.
• Provide support during meetings and workshops involving the office.
• Manage confidential documents with discretion and professionalism.

What You’ll Need

• Demonstrated competency in the core functions of the role.
• Proficiency in English and one other official language.
• Citizenship of South Africa, with documentation to be provided during the interview.
• Grade 12 / Senior Certificate / NCV Level 4 or an equivalent qualification (NQF level 4 as recognized by SAQA).
• Relevant courses in the field will be considered an advantage.
• General computer literacy skills, including MS Word, MS Excel, MS PowerPoint, and Outlook.
• Strong communication, planning, and organisational skills.
• Ability to work independently and under pressure while maintaining professionalism.
• Strong interpersonal skills and a customer-focused attitude.

How to Apply

Please submit your application before the closing date as late applications will not be considered.