About the Role
The Department of Land Reform and Rural Development is looking for dedicated individuals to fill the role of Registry Clerk in Pretoria, Gauteng. This position is crucial for maintaining the integrity of registry services that support the effective functioning of public services. As a Registry Clerk, you will be the backbone of daily operations, ensuring that all mail, documents, and records are meticulously handled and managed. Your efforts will contribute directly to the efficiency of public service delivery, thereby making a positive impact on the community.
In this role, you will engage with clients and manage various inquiries, creating a welcoming and efficient environment. Your responsibilities will range from handling incoming and outgoing correspondence to maintaining accurate records. This is not just a job; it’s an opportunity to be a vital part of a team that ensures the smooth operation of government services in South Africa.
About the Department
The Department of Land Reform and Rural Development plays a pivotal role in transforming land ownership and promoting equitable access to land. Its mandate includes facilitating land reform initiatives, ensuring sustainable rural development, and contributing to economic growth in South Africa. Working here means being part of a mission dedicated to uplifting communities and fostering social justice, which adds profound meaning to your everyday tasks.
What You’ll Do
- Provide friendly and efficient registry counter services to clients.
- Manage telephonic and in-person inquiries effectively.
- Receive, register, and distribute incoming and outgoing mail and documents.
- Maintain an organized filing and record management system, both electronically and manually.
- Operate office equipment related to registry functions, including the Franking machine.
- Conduct regular checks to ensure compliance with postal regulations.
- Process documents for archiving and disposal, ensuring accurate records are kept.
What You’ll Need
- A Grade 12 Certificate as a minimum educational requirement.
- Basic knowledge of registry duties and practices.
- Proficiency in data capture and computer operations.
- Understanding of the legislative framework governing public service operations.
- Strong organizational skills and attention to detail.
- Good verbal and written communication abilities.
- Ability to work collaboratively in a team environment.
- Flexibility and adaptability in a dynamic work setting.
How to Apply
Applications can be submitted by hand delivery during office hours to the North Gauteng Deeds Registry in Pretoria.
Requirements
Minimum requirements: Applicants must be in a possession of Grade 12 Certificate.No experience required.
Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
Working knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment.
Understanding of the work in registry.
Planning and organization.
Computer literacy.
Language.
Good Verbal and written communication skills.
Interpersonal relations.
Flexibility.
Teamwork.
Job Duties
Provide registry counter services.Attend to clients.
Handle telephonic and other enquiries received.
Receive and register hand delivered mail/files.
Handle incoming and outgoing correspondence.
Receive all mails.
Sort, register and dispatch mail.
Distribute notices on registry issues.
Receive and capture invoices.
Render an effective filling and record management service.
Opening and close files according to record classification system.
Filing/ storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all files.
Operate office machines in relation to the registry function.
Open and maintain Franking machine register.
Frank post, record money and update register on daily basis.
Undertake spot checks on post to ensure no private post is included.
Open & maintain remittance register.
Record all valuable articles as prescribed in the remittance register.
Hand delivers and signs over remittances to finance.
Send wrong remittances back to sender via registered post and record reference number in register.
Keep daily record of number of letters franked.
Process documents for archiving and/ disposal.
Electronic scanning of files.
Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor.
Keep records for archived documents.
