Personal Assistant – Pretoria – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a dedicated Personal Assistant for a crucial role based in the heart of Pretoria, Gauteng. This position is integral to ensuring the smooth operation of administrative functions within the department. As a Personal Assistant, you will provide vital secretarial and receptionist support to the senior manager, facilitating effective communication and collaboration that ultimately impacts public service delivery in South Africa.

In this role, you will not only manage calls and correspondence but also ensure the efficient flow of information within the office. Your contributions will aid in maintaining a well-organized environment, allowing the senior manager to focus on strategic decisions that benefit the community. By managing schedules, preparing reports, and coordinating meetings, you will play a significant role in enhancing the department’s effectiveness and responsiveness to the needs of the public.

About the Department

The Department of Public Service and Administration is dedicated to promoting an efficient, effective, and accountable public service. It works towards enhancing service delivery, ensuring that government operations meet the needs of citizens across South Africa. Working in this department offers the chance to be part of a team committed to improving public service and making a positive impact on the community.

What You’ll Do

• Provide secretarial support to the senior manager, including managing calls and correspondence.
• Maintain and organize the senior manager’s schedule, ensuring efficient time management.
• Compile and prepare various reports, including progress and management reports.
• Coordinate meetings by ensuring all necessary documents and arrangements are in place.
• Handle procurement of standard items for the office, such as stationery and refreshments.
• Manage the leave register and telephone accounts for the unit.
• Support the manager with budget administration and monitor expenditure.
• Record minutes of meetings and follow up on decisions made.
• Maintain confidentiality and ensure the safe keeping of sensitive documents.
• Assist in clarifying instructions and making recommendations for the manager.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Secretarial, Office Administration, or a relevant field.
• A minimum of 3 years’ experience in providing support to senior management.
• Knowledge of relevant legislation, policies, and procedures.
• Proficiency in Microsoft Office and strong organizational skills.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to manage time effectively and prioritize tasks.
• A high level of reliability, discretion, and professional integrity.
• Willingness to work extended hours when necessary.
• Classified Secrets Security Clearance.

How to Apply

Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to [email protected].