About the Role
The Department of Agriculture in the Western Cape is seeking a dedicated Personal Assistant to join their team in Elsenburg. This vital role is designed to provide exceptional secretarial and administrative support to management. By ensuring smooth operations, this position directly contributes to the efficiency of public service in the region, enhancing the department’s ability to serve the agricultural community and the public at large.
As a Personal Assistant, you will play a crucial role in facilitating meetings, managing budgets, and ensuring that departmental policies and procedures are well-understood and adhered to. Your contributions will help to foster a well-organised and efficient work environment, allowing the department to focus on its mission of promoting sustainable agricultural practices across the Western Cape.
About the Department
The Department of Agriculture is committed to advancing the agricultural sector in South Africa, focusing on sustainability, food security, and economic growth. It plays a key role in supporting farmers, promoting agricultural education, and implementing policies that benefit both the environment and the community. Working in this department means being part of a passionate team dedicated to making a positive impact on the future of agriculture in the Western Cape and beyond.
What You’ll Do
- Provide secretarial and receptionist support to the manager.
- Assist with administrative tasks, including budget management.
- Coordinate meetings and ensure proper documentation is maintained.
- Understand and apply relevant public service policies and procedures.
- Maintain an efficient record management system.
- Support the procurement of goods and services as needed.
What You’ll Need
- Grade 12 (Senior Certificate or equivalent) and an accredited secretarial diploma or relevant NQF Level 5 qualification.
- A minimum of 3 years’ experience in a secretarial or administrative support role for senior management.
- Knowledge of legislation, policies, and procedures relevant to the public service.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Strong communication skills, both written and verbal.
- Excellent planning, organising, and analytical skills.
How to Apply
Only applications submitted online will be accepted. To apply submit your application online only: via the application instructions below.
Requirements
Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.Competencies: Knowledge of the following: Relevant legislation/policies/prescripts and procedure; Basic financial administration; Ability to run and maintain a record management system; Procurement of goods and services; Ability to properly record minutes and decisions at meetings; Advanced knowledge of relevant software packages.
Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication skills (written and verbal); Report writing (submissions and letters); Planning and Organising; Research and analytical skills.
