Office Manager – Pretoria – Office Of The Secretary For Police Service

About the Role

The Office of the Secretary for Police Service is seeking a dedicated Office Manager to join its team in Pretoria. This pivotal role is essential for providing executive and strategic support to ensure the smooth operation of the office that plays a crucial part in maintaining safety and security in our communities. As an Office Manager, you will contribute to the public service by facilitating effective communication and documentation management within the department, thereby supporting the broader mission of the police service.

In this role, you will work closely with the Secretary for Police Service and be responsible for coordinating correspondence, managing documentation, and supporting high-level meetings. Your efforts will directly impact the efficiency of the office, enhancing the overall performance of the police service in Pretoria and beyond. Every day, your work will help streamline processes and ensure that vital information is effectively managed, making a tangible difference in the public safety landscape.

About the Department

The Office of the Secretary for Police Service is committed to ensuring that the South African police force operates efficiently and effectively. This department is dedicated to upholding the law, maintaining peace, and ensuring the safety of all citizens. By joining this department, you will be part of a mission that values integrity, service, and accountability, making your work meaningful and impactful for the community.

Working in this department means being part of a collaborative team that strives to enhance public safety and foster trust in law enforcement. Your contributions will not only support the internal operations of the police service but will also reflect on the community’s perception of safety and justice in South Africa.

What You’ll Do

• Provide executive and strategic support to the Secretary for Police Service.
• Establish and maintain a comprehensive Document Management System for the office.
• Coordinate correspondence management, ensuring submissions are screened and prioritized.
• Compile and collate monthly progress and performance reports.
• Develop protocols for the effective functioning of the office in line with internal policies.
• Provide Secretariat services for high-level meetings, including EXCO and MANCO.
• Liaise with the Ministry and other stakeholders for timely submissions of performance documents.
• Supervise junior staff and learners within the Executive Support Directorate.

What You’ll Need

• National Diploma or Degree (NQF 6) in Public Administration, Business Administration, or a related field.
• Five years of experience in Office Administration or an Executive Administrative environment, including three years at Assistant Director Level.
• Strong knowledge of Government Systems and Structures.
• Excellent communication skills, both verbal and written.
• Proficiency in office administration and management practices.
• Ability to manage information and formal government reporting systems effectively.
• Project management skills and the ability to interact with senior management.
• Willingness to work under pressure and flexibility to travel when required.

How to Apply

Applications can be emailed to [email protected]