Assistant Director: Secretariat Support Services – Pretoria – Department Of Rural Development And Land Reform

About the Role

The Department of Rural Development and Land Reform is seeking a dedicated Assistant Director: Secretariat Support Services to join their team in Pretoria, Gauteng. This pivotal role is designed to support top and executive management by ensuring that meetings are organized efficiently, in accordance with established departmental policies and guidelines. By facilitating these high-level meetings, you will contribute to the effective governance of the department, which plays a crucial role in managing land reform processes and rural development initiatives in South Africa.

This position is vital to the community and public service as it helps to ensure that decisions made at the highest levels are documented accurately and communicated effectively. Your work will directly influence the strategic direction of the department, promoting transparency and accountability in government operations. With your organizational skills and attention to detail, you will create an environment that fosters productive discussions and decision-making among leaders dedicated to improving the lives of South Africans.

About the Department

The Department of Rural Development and Land Reform is committed to transforming the rural landscape of South Africa through comprehensive land reform and sustainable development practices. With a mission to enhance agricultural productivity and support rural communities, the department focuses on equitable land distribution, land tenure security, and the empowerment of previously disadvantaged groups. Working here means being part of a team that is passionate about social justice, community upliftment, and fostering sustainable livelihoods across the nation.

What You’ll Do

• Facilitate logistical arrangements for executive meetings in line with departmental policies.
• Coordinate procurement processes by completing supply chain forms and following up on quotations.
• Manage the setup of boardrooms and ensure they are equipped for meetings.
• Record and document meeting proceedings, ensuring accurate minutes are kept.
• Prepare and circulate meeting packs, including agendas and previous minutes for review.
• Maintain a repository of documents related to executive meetings and decisions.
• Monitor the implementation of decisions taken in meetings and compile reports on progress.
• Provide administrative support for governance structures in accordance with departmental protocols.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Office Management and Technology, Business Administration, or Public Administration (NQF Level 6).
• At least 3 years of experience in a supervisory role within a corporate secretariat environment.
• Proficiency in Microsoft Office and a good command of business writing for reports and minutes.
• Strong knowledge of government prescripts, including the South African Constitution and Public Service regulations.
• Excellent interpersonal, time management, planning, and organizational skills.
• Ability to work under pressure, including the willingness to work irregular hours.
• A valid driver’s licence and a commitment to confidentiality and ethical conduct.

How to Apply

Applications can be submitted by hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or by email to [email protected].