About the Role
The Lovedale TVET College is seeking a dedicated Human Resources Officer to join its Central Office in King William’s Town. This role is essential in ensuring a seamless experience for all employees by administering various HR functions and maintaining crucial personnel records. As a Human Resources Officer, your contributions will directly impact the effectiveness of the college’s workforce, providing vital support to the educational community in the Eastern Cape.
This position not only focuses on administrative duties, such as processing payroll and managing employee files, but also involves enhancing the recruitment process. By streamlining operations and ensuring compliance with legislative frameworks, you will play a key role in fostering a positive work environment that prioritizes the needs of staff and supports the college’s mission in public service.
About the Department
Lovedale TVET College is committed to providing quality education and training that meets the needs of South Africa’s evolving workforce. The college aims to empower students and staff alike, facilitating growth and development within the educational sector. Working at Lovedale TVET College means being part of an institution that values integrity, innovation, and collaboration, making a tangible difference in the lives of many.
What You’ll Do
- Administer conditions of service and remuneration for employees
- Process pension, housing allowances, and long service benefits
- Manage and maintain staff files, including contracts and leave forms
- Handle termination paperwork and employee exits
- Process payroll and address related queries
- Prepare reports for management regarding HR matters
- Oversee recruitment and selection processes, including application handling and interview arrangements
- Maintain an organized records management system for HR documentation
- Coordinate the verification of applicants’ qualifications
- Ensure compliance with auditing requirements and legislative frameworks
What You’ll Need
- Matric or NCV Level 4 with a recognized M+3 years Degree or National Diploma in Human Resource Management / Development
- Relevant PERSAL Certificate
- 3-5 years of relevant experience in a Human Resource environment
- Understanding of the PERSAL & COLTECH systems
- A valid driver’s license
- Strong knowledge of Human Resources functions and policies
- Excellent computer literacy, especially in the MS Office Suite
- Strong analytical, planning, and organizational skills
- Effective verbal and written communication abilities
- Client-focused with a proactive approach to tasks
- Ability to supervise staff and manage Human Resources effectively
How to Apply
Please hand deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale TVET College, Corporate Office, 1 Amatola Row, Headquarters, Qonce, 5600.
Requirements
Matric or NCV Level 4 with a recognized M+3 years Degree or National Diploma in Human Resource Management / Development; Relevant PERSAL Certificate; 3-5 years’ relevant experience in Human Resource environment; Understanding and utilisation of the PERSAL &COLTECH system; A valid driver’s license Understating of legislative framework governing the Public Services; Storage and retrieval procedures in terms of the working environment.Knowledge and skills: Knowledge of Human Resources functions and policies coupled with excellent computer literacy, particularly in the MS Office Suite.
The incumbent must demonstrate strong analytical, planning, and organizational skills with the ability to perform under pressure, maintain accuracy, and meet tight deadlines.
Good interpersonal relations, along with effective verbal and written communication skills, are essential.
The position requires a candidate who is client focused, committed, proactive, and able to work independently and within a team.
Integrity, attention to detail, and the ability to supervise staff and manage Human resources effectively are critical for success in this role.
Job Duties
Administer conditions of service and remuneration of employees Process Pension, Housing Allowance and Long Service benefits etc.Keep all signed contract of employment forms on salary levels 2 to 8.
Process employee leave.
Maintain staff files (employment contracts, details, leave forms etc.
).
Receive all termination paperwork and terminate employees as and when required.
Process payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid.
Submit reports to management as required so that they are informed of HR related matters and can take informed decisions.
Keep signed and completed Declaration of Interest and a Confidentiality Agreement for all employees.
Keep staff records up to date and record changes to employee’s details (change of address / bank details etc.
), Administer recruitment and selection, Manage records for the college.
Provide Recruitment and Selection services to the College.
Process applications, handle responses and shortlisting processes.
Screen CV’s; prepare preliminary shortlists, final shortlists with responsible managers for submission to the shortlisting committee.
Prepare for interviews (i.
e.
arrangements of interviews such as dates, venues, and invitations to candidates).
Coordinate the verification of all applicants’ qualifications.
Develop and update recruitment database.
Provide an effective and efficient Records Management services.
Open, archive and close save files for new and existing employees.
Update personnel files.
Safe keep all Human Resource Records.
Provide records as and when required for auditing purposes.
Dispose files in terms of the applicable legislations and approved College policy.
Handle incoming and outgoing correspondence.
Maintain a database of all incoming and outgoing mail.
Maintain register of file index on (filing system).
