About the Role
The Department of Health is seeking a dedicated Human Resources Clerk focused on Employee Health and Wellness, based at the Head Office in Cape Town, South Africa. This role is integral to supporting the well-being of college staff and their families by coordinating essential health and wellness services. By ensuring that employees receive the necessary support and resources, you will contribute significantly to fostering a healthy work environment that enhances the overall productivity and morale within the public service sector.
As a Human Resources Clerk, you will engage with various departments and staff members, playing a crucial role in organizing wellness events, managing staff communication, and providing administrative support. Your efforts will directly impact the lives of employees, promoting a culture of health and well-being within the organization. This position is more than just a job; it is an opportunity to make a meaningful difference in the community.
About the Department
The Department of Health is dedicated to ensuring the health and well-being of all South Africans. Its mandate extends to providing comprehensive health services, promoting healthy lifestyles, and overseeing public health initiatives. Working here means being part of a mission to improve the quality of life for citizens through effective health management and policy implementation. Joining this department allows you to engage in impactful work that shapes the future of health services in South Africa.
What You’ll Do
- Assist in providing Employee Health and Wellness services within the College.
- Coordinate wellness events like sports tournaments and health days.
- Manage bereavement communication for staff and their families.
- Provide comprehensive administrative support, including document management.
- Maintain and update databases related to employee health and wellness.
- Organize meetings, including strategic planning sessions and ensure proper documentation.
- Handle travel arrangements for staff and manage related claims.
- Support project coordination within the Employee Health and Wellness Office.
- Maintain compliance with procurement policies and ensure proper documentation flow.
What You’ll Need
- Grade 12 Certificate and a National Diploma (NQF 6) in Human Resource Management, Public Management, Labour Relations, or a related field.
- A valid driver’s license will be an advantage.
- 1-2 years of experience in Human Resource Management.
- Knowledge of HRM processes, PERSAL, and personnel administration standards.
- Familiarity with Labour Relations Act and health and wellness policies.
- Strong administrative, planning, and organizational skills.
- Excellent communication and interpersonal skills.
- Proficiency in report writing and problem-solving.
- Basic computer literacy and analytical skills.
How to Apply
Please refer to the application instructions below.
Requirements
Grade 12 Certificate.Appropriate National Diploma (NQF 6) in Human Resource Management, Public Management, Labour Relations, or equivalent qualification will be an added advantage.
Driver’s License will be an added advantage.
1-2 years’ experience in Human Resource Management.
Competencies: Knowledge of HRM processes and practices; Knowledge of PERSAL; Personnel Administration Standards and CORE; Public Service 105 Regulations and PFMA; Public Service Act; POPI Act; Knowledge of Recruitment, Training and PMDS procedures and processes; Knowledge of Labour Relations Act and understanding of bargaining process and dispute resolutions; Basic knowledge of Health and Wellness policies, processes and systems; Knowledge and understanding of the TVET Administration; Knowledge and understanding of the Higher Education sector.
Skills: Human Resource Administration and Development; Investigations and negotiations; Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical; Client oriented; People management; Presentation skills.
DUITES : Assist with the provision of Employee Health and Wellness services in the College.
Coordinate Employee Health and Wellness events for the College (Wellness days, Sports Tournaments etc.
).
Coordinate and communicate bereavement about College staff and their spouses and families.
Provide administrative support services; Create a database of clients with respect to contact information, line of business and other information.
Attend to general correspondence and prepare document packs for meetings.
Ensure correct classification of documents and safekeeping of documents.
Advice on compliance with procurement policy and coordinate all the administrative work and related functions.
Keep a message system updated / forward information and take minutes.
Organize meetings, strategic / business planning sessions, etc.
Make appointments and keep diary updated (inform the Wellness Officer of appointments, ensure no overlaps occur, reschedule appointments when necessary).
Organise travel arrangements (accommodation, car, etc.
) and handle claims, petty cash etc.
Keep circulars and relevant policies updated (HR policies, Finance policies and supply chain policies etc).
Provide project support services in the Employee Health and Wellness Office; Keep a database of all projects.
Assist with co-ordination of project reports.
Coordinate inputs and prepare presentations for meetings.
Assist the office to compile presentations.
Render any other technical assistance required at project meetings.
Provide secretariat support at meetings.
Manage the flow of information and documents in the Labour Relations office.
Perform document tracking for all correspondence and memorandums.
Acknowledge receipt, apply file number allocation, record data into computer system, and file appropriately.
Draft memos as and when instructed.
Ensure distribution of documents to other functionaries.
Ensure safe keeping of all documentation in the office in line with the relevant policies.
Ensure / coordinate fast and efficient handling of other documentation, meeting of deadlines for documents (determine priority and follow up).
File manually and electronically.
Render assistance to other units.
Provide support in the procurement of Employee Health and Wellness office needs.
