About the Role
The Department of Public Service and Administration is seeking a dynamic and skilled individual for the position of Director: Parliamentary, Cabinet and Cluster Support in Pretoria, Hatfield. This role is crucial in managing and enhancing the effectiveness of parliamentary processes within our government structure. By ensuring compliance with parliamentary rules and providing high-quality support to the Director-General, the successful candidate will play a vital part in shaping policies that impact the lives of South Africans.
In this pivotal role, you will oversee the management of parliamentary questions, briefing notes, and committee requests, ensuring that our government operates with transparency and accountability. Your efforts will directly contribute to the seamless functioning of cabinet meetings and parliamentary debates, ultimately fostering a more responsive public service that meets the needs of our communities in South Africa.
About the Department
The Department of Public Service and Administration is dedicated to improving the efficiency and effectiveness of the public service in South Africa. With a mission to promote good governance and enhance public administration, this department plays a key role in ensuring that government entities function cohesively and responsively to the citizens they serve. Joining this team means contributing to meaningful change and being part of a legacy that aims to uplift and empower communities across the nation.
What You’ll Do
- Manage and drive the provision of Parliamentary, Cabinet, and Cluster services in support of the Director-General.
- Oversee the preparation and submission of parliamentary questions and responses, ensuring compliance with deadlines and standards.
- Support and facilitate the preparation of briefing packs and documents for cabinet and committee meetings.
- Coordinate and track the progress of cabinet memoranda and submissions, ensuring quality control and adherence to governance processes.
- Act as a liaison with the Cabinet Secretariat, Parliamentary Committees, and other senior management entities.
- Identify and advise on emerging risks raised in Parliament, ensuring timely responses to parliamentary questions.
- Manage and mentor staff based in the Parliamentary office in Cape Town, fostering a collaborative work environment.
- Drive compliance with departmental policies and procedures while promoting a culture of operational excellence.
What You’ll Need
- An appropriate NQF Level 7 qualification / Degree in Public Administration, Political Science, Law, Management, or an equivalent qualification recognized by the South African Qualifications Authority.
- A minimum of five (5) years’ experience at Middle/Senior Management level within a Parliamentary and Cabinet environment.
- Strong strategic capabilities and leadership skills to manage human resources effectively.
- Expertise in programme and project management, financial management, and change management.
- Excellent problem-solving and analytical skills, with a customer-focused communication style.
- Familiarity with government administrative processes and relevant legislation, including the RSA Constitution and Public Financial Management Act.
How to Apply
For application instructions, please refer to the details provided below.
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Requirements
An appropriate NQF Level 7 qualification / Degree in Public Administration / Political Science / Law or Management or relevant equivalent qualification as recognised by the South African Qualifications Authority.A minimum of five (5) years’ experience at Middle / Senior Management level in Parliamentary and Cabinet environment.
Skills / Competencies And Knowledge: Strategic Capability and Leadership, People management and Empowerment, Programme and project Management, Financial Management, Change Management, Problem Solving and Analysis, Client Orientation, Customer Focused Communication, Analytic and Problem-Solving Skills, E-Cabinet system for Cabinet Work, Government Administrative Processes, Continuous Learning, Agility and Adaptability, Public Service Regulations Act, Public Financial Management Act, RSA Constitution, Labour Legislation.
Job Duties
The purpose of the post is to manage and drive the provision of effective and efficient Parliamentary, Cabinet and Cluster services in support of the Director- General.The successful candidate will manage and drive all parliamentary processes relating to the department, including preparing and submitting parliamentary questions (PQs), briefing notes, and responses to committee requests, to ensure compliance with parliamentary rules and timelines.
Manage and drive the flow of parliamentary questions (oral and written); ensure quality control, accuracy, and compliance with deadlines; track progress and maintain the central PQ management system; support/facilitate preparation for parliamentary meetings, debates, and committee sittings.
Manage the coordination of cabinet memoranda/submissions; ensure documents meet secretariat standards and are submitted within timelines; prepare briefing packs for the Director-General ahead of cabinet/committee meetings; and track post-cabinet decisions and monitor departmental implementation.
Provision of administrative support to the department and Ministry in relation to Cabinet/Cluster and Parliamentary work and enable seamless integration of content to be submitted to Cabinet/Cluster.
Manage EXCO/MANCO related requests.
Drive adherence to governance systems and processes, model the culture of the Department, manage DGO staff based in the Parliamentary office in Cape Town and manage Directorate risks.
Manage and drive the department’s participation in Parliamentary Portfolio and Select Committee meetings, including preparation of presentations, briefing documents, and follow-up actions.
Act as a key point of contact with the Cabinet Secretariat; Parliamentary Committees, Ministry, Cluster departments, and senior management in the department.
Identify emerging risks raised in Parliament for the department and advise the Director-General on mitigation actions, ensure rapid response mechanisms for urgent PQs.
Review and ensure the quality, accuracy, and policy alignment of all Parliamentary and Cabinet submissions, briefing notes, speeches and reports before submission to the Executive Authority.
Contributing to key result areas such as strategic 14 functional leadership, managing human resources, managing financial resources, driving change and operational excellence, and managing and ensuring compliance.
