Deputy Director: Records Management – Pretoria – National Prosecuting Authority

About the Role

The National Prosecuting Authority is looking for a dedicated Deputy Director: Records Management to join their team in Pretoria. In this pivotal role, you will be instrumental in shaping and implementing the Departmental Records policy and procedures that are essential for effective governance and accountability in public service. Your contributions will directly enhance the management and control of records in line with the National Archives and Records Management policies, thereby ensuring transparency and efficiency within government operations.

This position is vital to the community as it supports the integrity of public service through meticulous records management. As a Deputy Director, you will oversee the entire records management service, ensuring compliance and fostering a culture of excellence within the department. Your work will not only impact the National Prosecuting Authority but also uphold the values of integrity and accountability that are central to government jobs in South Africa.

About the Department

The National Prosecuting Authority (NPA) plays a critical role in maintaining the rule of law and ensuring justice in South Africa. The NPA is responsible for prosecuting criminal cases on behalf of the state, and its mandate includes upholding the rights of victims and ensuring that the legal system functions effectively. Working within this department means contributing to a safer, more just society, as you support the mechanisms that hold individuals accountable for their actions.

The NPA’s commitment to excellence and integrity makes it a meaningful place to work. By joining this esteemed department, you will be part of an organization dedicated to public service and the pursuit of justice, making a tangible difference in the lives of South Africans.

What You’ll Do

• Advise and develop the Departmental Records policy and procedures.
• Manage and control records according to National Archives requirements.
• Report additions and amendments on the File Plan to the National Archives.
• Liaise with the National Archives for File Plan approvals.
• Provide administrative support for handling NPA records.
• Standardize records management practices across the organization.
• Determine retention periods for various records and manage storage components.
• Conduct information sessions on the proper use of registries in line with the National Archives Act.
• Carry out periodic inspections to ensure compliance with records management standards.
• Oversee auditing and quality assurance processes related to records management.
• Supervise and develop staff within the sub-directorate.
• Compile monthly performance reports for regional records management.

What You’ll Need

• An appropriate B Degree (NQF 7) or a Three-year Diploma (NQF 6) in Archives/Records Management/Library and Information Science or an equivalent qualification.
• A minimum of three years’ experience at an Assistant Director level.
• Five years’ experience in the field of Electronic Records Management.
• Strong understanding of the National Archives Act and Records Management standards.
• Excellent interpersonal communication skills, both verbal and written.
• Proficient report-writing skills, including the ability to prepare high-level reports for management.
• Advanced computer literacy in Microsoft Office applications (Word, Excel, PowerPoint).
• Capability to work independently and under pressure, with strong problem-solving skills.
• A willingness to travel and the ability to work collaboratively within a team.

How to Apply

Please refer to the application instructions below.