About the Role
The Chief Directorate of Internal Audit is looking for a dedicated Deputy Director of Project Management and Quality in Pretoria, Gauteng. This pivotal role supports the Chief Audit Executive (CAE) in ensuring that strategic and operational plans are effectively developed and executed. By monitoring project plans and reporting on their implementation, you contribute directly to improving public service efficiency, which ultimately benefits the South African community. Your efforts in maintaining high-quality audit processes and methodologies will play a crucial part in enhancing accountability within government operations.
This role is essential to the mission of the public service, particularly in promoting transparency and excellence in internal audits. The Deputy Director will engage with various directorates to ensure that audit methodologies and policies are not only up-to-date but also aligned with international standards. By doing so, you will help foster an environment of continuous improvement and innovation, making a significant impact on the quality of government jobs in South Africa.
About the Department
The Chief Directorate of Internal Audit is dedicated to promoting effective governance and accountability through independent audit services. This department plays a critical role in ensuring that public resources are managed efficiently and that governmental processes adhere to the highest standards of integrity and professionalism. Working at the Chief Directorate means being part of a mission that values transparency, risk management, and the pursuit of excellence in public service.
What You’ll Do
- Coordinate the development of strategic and operational plans for the Chief Audit Executive’s approval.
- Monitor and report monthly on the implementation of project plans and objectives.
- Compile and manage the Chief Directorate’s strategic plan and operational plans annually.
- Maintain and update risk registers and measure the implementation of action plans.
- Develop and provide training on audit methodologies and policies to internal staff.
- Conduct Quality Assurance reviews of audit projects and ensure compliance with audit methodologies.
- Manage the secretariat functions for audit committee meetings and prepare relevant documentation.
- Oversee financial management processes, including budget compilation and expenditure reporting.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Auditing/Accounting (NQF Level 6) or a relevant qualification.
- Minimum of 3 years of junior management experience in internal audit project management and quality assurance.
- A valid driver’s license.
- Strong knowledge of project management best practices and standards of the Institute of Internal Auditors.
- Excellent verbal and written communication skills.
- Strong analytical and problem-solving abilities.
- Proficiency in financial management and risk assessment.
How to Apply
Applications can be submitted by hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or by email to [email protected].
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Requirements
Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and a National Diploma in Auditing / Accounting (NQF Level 6) or relevant related qualification.Minimum of 3 years of junior management experience in the internal audit project management and quality assurance field.
A valid driver's licence.
Job related knowledge: Project management best practice.
The Standards of the Institute of Internal Auditors.
Job related skills: Communication (verbal and written).
Analytical and problem-solving ability.
Project management.
Computer literacy.
Financial management.
Risk and control assessment.
Ability to work under pressure and meet deadlines.
Job Duties
Co-ordinate the compilation of the strategic and operational plans for approval of the Chief Audit Executive (CAE), monitor and report to the CAE on the implementation of the project plans to achieve the targets set out in the strategic and operational plans monthly.Coordinate the compilation of the Chief Directorate's strategic plan and the Chief Directorate and Directorates' operational plans by March each year.
Measure and report progress with the achievement of the operational and strategic objectives to the CAE monthly.
Co-ordinate the compilation of the internal audit operational and process risk registers by all directorates for sign-off by the CAE by April each year.
Measure the implementation of risk register action plans and prepare a monthly progress report for the CAE.
Manage the development and updating of methodologies, policies and procedures in line with best practise and the International Standards of the Institute of Internal Auditors (IIA) and the Association of Certified Fraud Examiners (ACFE) Professional Standards on an annual basis.
Manage the review of methodologies, policies and procedures in line with best practice and standards of the IIA and the ACFE annually.
Manage research on latest methodologies and trends to improve methodologies, policies and procedures.
Manage continuous improvement of methodologies, policies and procedures.
Provide training to all internal Audit staff on improved methodologies, policies and procedures as well as the Teammate system annually.
Provide continuous support to all Internal Audit staff on improved methodologies, policies and procedures as well as the Teammate system.
Manage the performance of Quality Assurance reviews on the annual internal audit plan projects on a continuous basis, the Internal Quality Assessment Review annually and the five yearly External Quality Assessment Review.
Perform and manage Quality Assurance Reviews and report on compliance with the Internal Audit Methodology of all deliverables of all audit projects prior to submission to the CAE.
Perform annual Internal Quality Assessment review.
Coordinate the External Quality Assessment Reviews performed every five years.
Manage the measurement and reporting on progress with the Project Plans of the Chief Directorates' Annual Internal Audit Plan Projects and Forensic Investigations Case Management Register Projects monthly; and reporting on the implementation of management action plans on all Internal Audit reports and Forensic Investigations reports on a quarterly basis.
Manage the measurement of deliverables and preparation of monthly progress reporting for the execution of the Chief Directorate's annual audit plan and annual case management register (in-house, co-sourced and outsourced).
Manage the secretariat function of monthly progress meetings.
Manage the creation of all projects on the Electronic Auditing Software system.
Manage the updating of deliverables on the Electronic Auditing Software System-version control and replicas and signoffs.
Manage the review of the completeness of the Electronic Auditing Software file after completion of the audit projects.
Manage the distribution of all Audit Reports on all audit projects.
Manage the administration, service level agreement and periodic upgrades of the electronic auditing software.
Manage the quarterly requests for progress reports from line 69 management on the implementation of action plans on all internal audit reports and implementation of recommendations on all forensic investigation reports on a quarterly basis.
Co-ordinate the analyse of the reports and clarification with line managers of the progress reports from line management on the implementation of action plans on all internal audit reports and implementation of recommendations on all forensic investigation reports on a quarterly basis.
Manage the preparation of progress reports on the implementation of management action plans and recommendations presentations to the Audit Committee on a quarterly basis.
Manage the co-ordination of the Chief Directorate's financial management, document and information management and governance processes and report on progress monthly.
Manage and review the compilation of the annual Estimates of National Expenditure (ENE) and Medium Term Expenditure Framework (MTEF) budgets, budget shifts, financial reconciliations, monthly cash flow and expenditure deviation reports for the Chief Directorate for Directors and CAE sign-off.
Manage the identification, declaration and reprioritisation of the Chief Directorate's budget allocations and submit savings if required.
Manage asset management of the Chief Directorate.
Verify integrity of procurement requests, payments, claims and advance.
Verify travel arrangement for and payments to audit committee members.
Verify the reporting on the project budget and spending of outsourced and co-sourced internal audit and forensic investigations project.
Manage the implementation of an effective and efficient document reference system, filing system and document control and information security audits to ensure compliance to the prescribed systems.
Manage the preparation of the annual Employment Equity (EE), SDP, Health and Safety and all other transformation plans and the measurement of and reporting on the implementation of transformation plans action plans and progress reporting to the CAE on a quarterly basis.
Co-ordinate the management of the driver and messenger functions in the Chief Directorate.
Perform the audit committee secretariat function.
Perform all the written communication with audit committee members and attendees, including co-ordination of signing of appointment letters and contracts.
Manage distribution of meeting documentation.
Manage the performance of logistical arrangements for meetings.
Act as the secretariat in meetings.
Compile the minutes of all audit committee and audit in-committee meetings.
Manage the payment of audit committee members.
