About the Role
The Stellenbosch Hospital is seeking a dedicated Administration Clerk: Admissions to join its team in the beautiful town of Stellenbosch. This vital role focuses on the effective registration of patient information using the Clinicom system, ensuring that every patient’s data is accurately captured and managed. By handling state finances responsibly and maintaining meticulous medical records, you will play a key part in enhancing the operational efficiency of this essential healthcare facility. Your contributions will directly impact patient care and the overall effectiveness of public service in the community.
Stellenbosch is not only renowned for its stunning vineyards and rich history but also for its commitment to providing quality healthcare. As an Administration Clerk, you will support your colleagues and supervisors while actively participating in the hospital’s mission to deliver exceptional healthcare services. Your work will help ensure that patients receive the best care possible, making a tangible difference in their lives.
About the Department
The Stellenbosch Hospital operates under the Department of Health, which is committed to providing comprehensive healthcare services to all South Africans. With a focus on improving the health outcomes of communities, the department aims to ensure equitable access to quality healthcare. Working at Stellenbosch Hospital means being part of a dedicated team that strives to make a positive impact on public health within the community and beyond.
What You’ll Do
- Effectively register patient information on the Clinicom system.
- Manage state finances responsibly and ensure sound cash management.
- Capture all attendances and admissions accurately, including during downtime.
- Maintain medical records by opening new folders, filing, and archiving.
- Implement relevant policies, procedures, and instructions efficiently.
- Handle telephone and over-the-counter inquiries professionally.
- Provide support to supervisors and staff members with ad-hoc administrative duties.
What You’ll Need
- Senior Certificate (or equivalent) with mathematics and/or Accounting as a passed subject, or relevant experience.
- Appropriate experience in Patient Administration, Medical Records, and Clinicom.
- Willingness to work 12-hour shifts, including nights, weekends, and public holidays.
- Strong computer literacy (MS Word, Excel, and Office).
- Knowledge of Clinicom and Hospital Emergency Centre Tracking Information System.
- Familiarity with the PFMA, Hospital Fees Memorandum 18, and finance management responsibilities.
- Understanding of filing, archiving, and disposal processes for patient records.
How to Apply
Please refer to the application instructions below.
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Requirements
Minimum educational qualification: Senior Certificate (or equivalent) with mathematics and/or Accounting as a passed subject and/or Senior certificate (or equivalent) with experience/competencies that focus on the Key Performance Areas (KRA’s)of the post.Experience: Appropriate experience in Patient Administration, Medical Records and Clinicom.
Inherent requirements of the job: Willingness to work 12-hour shifts (which include night duty, weekends and public holidays) and overtime to meet operational requirements.
Comply with internal rotation schedules within the component.
Competencies (knowledge/skills): Computer literacy (MS Word, Excel and Office).
Knowledge Clinicom, Hospital Emergency Centre Tracking Information System.
Knowledge of the PFMA, Hospital Fees Memorandum 18 and responsibilities linked to finance management.
Knowledge of filing, archiving and disposal process of patient records.
Job Duties
Effective registration of patient information on Clinicom.Handling of state monies - responsible for sound cash management.
Ensure all attendances / admissions are captured including downtime.
Medical records; open new folders, record keeping, filing, drawing of folders, merging, culling, archiving and the disposal of patient folders.
Ensure effective and efficient implementation of all applicable policies, procedures and instructions.
Ad-hoc admin duties, handle telephone and over the counter enquiries professionally.
Support to supervisor and staff members.
