About the Role
The Department of Cooperative Governance and Traditional Affairs is seeking a dedicated Deputy Director: Branch Coordinator to join their team in Pretoria. This pivotal role is essential for ensuring the smooth operation of the Branch by overseeing quality assurance, compliance monitoring, and the coordination of critical departmental documents. The successful candidate will play a vital part in ensuring that the department meets its strategic goals and serves the community effectively.
In this role, you will be immersed in a dynamic environment where your contributions directly impact the efficiency and effectiveness of government operations. The position demands strong organizational skills and a keen eye for detail, as you will be responsible for consolidating inputs for the departmental strategic plan and preparing performance reports for various executive committees. Your work will not only support the internal processes but also enhance the overall public service delivery in South Africa.
About the Department
The Department of Cooperative Governance and Traditional Affairs is dedicated to promoting good governance and sustainable development at the local level. By working closely with municipalities and traditional leaders, the department aims to enhance service delivery and foster community engagement. Joining this department means being part of a mission that seeks to empower communities and improve the quality of life for all citizens.
Working in this department offers the opportunity to engage with diverse stakeholders and contribute to meaningful projects that align with South Africa’s developmental goals. The focus on collaboration and innovation makes it an inspiring place to work, where your efforts can lead to real change in the lives of South Africans.
What You’ll Do
- Ensure quality assurance by assessing and monitoring compliance with departmental standards.
- Consolidate Branch inputs for strategic planning documents including the annual performance plan and risk register.
- Coordinate and track performance related to Cabinet, Parliamentary, Risk, and Audit matters.
- Monitor the budget and expenditure of the Branch to ensure financial accountability.
- Prepare performance reports for various executive committees and provide secretariat services for Branch meetings.
What You’ll Need
- A 3-Year National Diploma or Bachelor’s Degree in Public Administration or a related field at NQF level 6/7 recognized by SAQA.
- 3-5 years’ experience in a relevant field, showcasing your ability to handle complex administrative tasks.
- Proficiency in Microsoft Office packages, including MS Word, MS PowerPoint, MS Excel, and Outlook.
- Strong planning and organizational skills, coupled with effective problem-solving and decision-making capabilities.
- Excellent communication skills, both verbal and written, with a focus on client orientation and teamwork.
How to Apply
Applications must be submitted electronically via email to the address provided below.
Requirements
A 3-Year National Diploma or Bachelor’s Degree in Public Administration or equivalent qualification at NQF level 6/7 as recognised by SAQA.3-5 years’ experience in a related field.
Proficient in Microsoft Office packages (MS Word, MS PowerPoint, MS Teams, MS Excel and Outlook, etc.
).
Generic Competencies: Planning and Organising, Coordination, Problem Solving & Decision Making, Project Management, People Management & Empowerment, Client Orientation & Customer Focus, Team Leadership, Diversity Management, Communication (Verbal & Written).
Technical Competencies: In-depth knowledge of: Executive Office Management.
Advanced computer proficiency.
Coordination and consolidation of documents.
Job Duties
The successful candidate will perform the following duties: Quality assurance, assess and monitor Branch compliance on the content of incoming and outgoing submissions and correspondence.Consolidate Branch inputs for the departmental strategic plan, annual performance plan, Operational Plan, Risk Register and monitor/track branch performance.
Coordinate the Cabinet, Parliamentary, Risk and Audit matters related to the Branch.
Coordinate budget and monitor expenditure of the Branch.
Prepare Branch performance reports for Executive Management Committee (EXCO), Ministerial Executive Committee (MINEXCO), Quarterly Review Meeting (QRM), Joint Branch Management Committee (JBMANCO) and provide secretariat services to Branch meetings.
