About the Role
The Central Johannesburg TVET College is seeking a dedicated and skilled Assistant Director for Student Registration and Management to join their Central Office team. This vital role, situated in the bustling heart of Central Johannesburg, directly impacts the educational journey of numerous students by ensuring efficient management of systems related to student registration and data management. By maintaining high-quality data and facilitating accurate reporting, this position plays a crucial role in supporting the college’s mission to provide quality education and training in South Africa.
As the Assistant Director, you will be at the forefront of helping students navigate their educational paths. Your efforts in managing student data and the TVET Management Information System (TVETMIS) not only enhance the operational effectiveness of the college but also contribute significantly to the broader public service mission of developing skilled individuals who are ready to enter the workforce. This role offers an opportunity to make a real difference in your community by shaping the future of education and training.
About the Department
The Central Johannesburg TVET College is committed to delivering high-quality vocational education and training to students in the region. The college aims to equip learners with the necessary skills to thrive in various industries, responding dynamically to the evolving demands of the job market. By working at this institution, you will become part of a passionate team dedicated to empowering individuals through education, thus contributing to the socioeconomic development of South Africa.
What You’ll Do
- Manage the TVET Management Information System, ensuring data integrity and quality control.
- Prepare the system for student enrolment and support various administrative processes.
- Interact with service providers for system upgrades and technical assistance.
- Compile and submit monthly, quarterly, and annual reports to management and DHET.
- Maintain accurate records of student registrations and manage student data effectively.
- Oversee the capturing, validation, and quality control of data inputs.
- Supervise staff and ensure completion of performance agreements within the unit.
- Utilize various tools for data extraction to facilitate statistical reporting.
- Monitor human, physical, and financial resources within the department.
What You’ll Need
- A relevant Senior Certificate (Grade 12) or NCV Certificate (Level 4).
- A National Diploma (NQF level 7) or Degree in Information Management, Computing, or a related field; an Honours degree/Postgraduate diploma in ICT is advantageous.
- A minimum of three to five years of supervisory experience in Information Technology or a related area.
- Strong understanding of TVET Colleges’ policies and governance, including the TVETMIS system.
- Excellent skills in report writing, communication, planning, organizing, and interpersonal relations.
- Attributes such as integrity, proactivity, and a strong client service focus.
How to Apply
Interested candidates should follow the application instructions below.
Requirements
Incumbent should have a relevant Senior Certificate / Grade 12/ NCV Certificate (Level 4).National Diploma (NQF level7)/ Degree in Information Management, Computing or relevant qualification in Information Technology and communication (IT/ICT) an Honours degree/Post graduate diploma in Information Communication Technology will be an added advantage The candidate must have a minimum of three (3) to five (5) years’ experience at supervisory level on salary level 8 in Information Technology or any relevant knowledge.
Knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS system, annual reporting requirements by the Higher Education Institutions.
Knowledge and understanding of Information Management.
Knowledge, understanding, application and interpretation of office management, ADAPTIT, COLTECH, data warehouse and IT prescripts.
Administrative, planning and organizing, report writing, communication and interpersonal, problem solving, computer literacy, analytical, client oriented, project management, team leadership, planning and organizing and people management.
Have the following attributes, Client service focus, integrity, committed, proactive and loyal.
Job Duties
TVET MIS management, capturing and data extraction for the college.Set up the system in readiness for enrolment and support other processes.
Control the quality of captured data and report if there are errors.
Maintain the college TVETMIS system.
Manage the student data.
Use various tools, extract data to facilitate statistical reporting.
Interact with service provider regarding upgrades and request for assistance.
Maintain data on student registration.
Compile reports on to management, Submit monthly report on skills & learnership on monthly basis.
Compile, monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET.
Compile monthly, quarterly and annual reports as requested.
Maintain, capture and validate inputs captured on ITS student and other related systems.
Set up the student system for registration of students and ensure creditability and reliability.
Maintain the ADAPTIT, student system and other related system.
Monitor capturing, quality control, validation, run procedure, create file and ensure that entries are sent to DHET head office.
Management of human, physical and financial resources.
Render management service to the staff.
Ensure completion of performance agreements by all employees in the unit.
Supervision of staff.
