Assistant Director: Records Management – Nelspruit – Department Of Public Service And Administration

About the Role

The Department of Public Service and Administration is seeking a proactive and organized individual for the role of Assistant Director: Records Management in Nelspruit, Mpumalanga. This position is crucial in managing land claims information and records, which directly affects the lives of many South Africans. By ensuring accurate data management and efficient retrieval processes, you will play a key role in the public service sector, contributing to the fair resolution of land claims and supporting community development.

In this role, you will oversee various tasks related to records management, including the standardization and restructuring of land claims files, and the digitization of paper-based documents. By maintaining an effective statistical database and generating reports, your work will help ensure transparency and accountability in government processes, ultimately benefiting the community and upholding the principles of justice.

About the Department

The Department of Public Service and Administration is dedicated to enhancing the efficiency and effectiveness of public service delivery. Its mission encompasses promoting good governance, improving public sector performance, and ensuring that resources are managed responsibly. Working within this department means being part of a team that directly impacts the citizens of South Africa through the implementation of policies and programs that promote social justice and equity.

What You’ll Do

• Manage land claims information and records, ensuring accuracy and accessibility.
• Standardize and restructure land claims files for improved organization.
• Digitize paper-based land claims files to enhance data management practices.
• Update and maintain the land claims statistical database, ensuring timely and accurate information.
• Prepare and submit terms of reference for publishing land claims in the government gazette.
• Coordinate the land claims lodgement process, including managing claimant communications.
• Compile, analyze, and disseminate statistical reports on land claims to internal and external clients.
• Oversee registry services, including mail, courier, and messenger coordination.
• Provide management reports on land claims statistics and trends.

What You’ll Need

• A Grade 12 Certificate and a National Diploma in Information Management, Information Science, or Records Management (NQF Level 6) or related qualification.
• A minimum of 3 years’ supervisory experience in an information management environment.
• A valid driver’s license.
• Knowledge of the restitution process and financial management processes.
• Familiarity with the National Archives Act and the Public Finance Management Act.
• Proficiency in Microsoft Office Suite and various database management systems.
• Excellent planning, organizing, and problem-solving skills.
• Strong verbal and written communication abilities.

How to Apply

Applications can be submitted by hand delivery during office hours to: 7th Floor Block E, Bateleur Office Park Building, 17 Van Rensburg Street, Nelspruit, 1200 or by email to [email protected].