Assistant Director: People Management Records – Cape Town – Department Of The Premier

About the Role

The Department of the Premier is seeking an experienced and dedicated individual for the role of Assistant Director: People Management Records in the beautiful city of Cape Town. This role is essential to the effective operation of the People Management Registry, which serves all 11 Corporate Service Centre (CSC) client departments. As the Assistant Director, you will play a crucial part in ensuring that the records related to human resources are meticulously managed, stored, and retrieved, thereby enhancing the efficiency and transparency of public service in South Africa.

In this dynamic position, your contributions will have a direct impact on the community by upholding the integrity of people management records. By establishing an electronic records management system and overseeing various operational processes, you will help ensure that the registry functions efficiently and effectively. Your work will support the broader mission of the Western Cape Government, which is dedicated to providing quality services to its citizens.

About the Department

The Department of the Premier is at the helm of governance in the Western Cape, responsible for strategic leadership and coordination of government functions. Its mandate encompasses promoting good governance, facilitating service delivery, and ensuring that public resources are managed responsibly. Working within this department means being part of a collective effort to build a better society, where your contributions as an Assistant Director will help shape the way public services are delivered to the residents of the province.

What You’ll Do

• Manage the safe-keeping, storage, retrieval, and disposal of all people management records for the Corporate Service Centre.
• Establish and maintain an electronic records management system to streamline processes.
• Oversee the archiving and disposal processes, ensuring compliance with relevant legislation.
• Lead the Document Control unit at the People Management Walk-in Centre, coordinating tasks and maintaining workflow.
• Plan and distribute work allocated to the People Management Registry, ensuring efficiency in operations.
• Review existing procedures and develop new ones for better management of the registry.
• Conduct a risk analysis of registry functions and maintain a comprehensive risk register.
• Compile and maintain an approved records classification system for both paper-based and electronic records.
• Monitor and supervise the outputs delivered by the registry, ensuring high standards of quality and quantity.

What You’ll Need

• A 3-year National Diploma or B-Degree (equivalent or higher qualification).
• A minimum of 5 years of relevant experience in records management within the public sector.
• A valid Code B or higher driving license (candidates with disabilities affecting driving may still apply).
• Strong knowledge of legislative and governance requirements related to records management, including the Provincial Archives and Records Service Act.
• Familiarity with project management, operational management practices, and labour relations legislation.
• Excellent communication skills and the ability to work collaboratively in a team environment.

How to Apply

Please submit your application before the closing date as late applications will not be considered.