About the Role
Ekurhuleni East TVET College is seeking a dedicated professional for the position of Assistant Director in the Office of the Principal. This vibrant role is based in Kwa-Thema, a township within Ekurhuleni, Gauteng. As an integral part of the college’s leadership, you will play a crucial role in enhancing the administrative efficiency of the Principal’s office, ensuring that the college operates smoothly and effectively. Your contributions will directly impact students and the wider community, as you help advance educational goals and improve service delivery in the public sector.
In this position, you will engage in a variety of responsibilities that include managing workflow, conducting research, and providing strategic support for the Principal. Your work will be essential in facilitating meetings, coordinating budgets, and ensuring adherence to college policies. By implementing effective systems and processes, you will help the institution achieve its mission of delivering quality education and training to learners, making a lasting difference in the lives of many.
About the Department
Ekurhuleni East TVET College is committed to providing accessible and quality education, focusing on technical and vocational training. The college aims to equip students with the skills and knowledge necessary to thrive in a competitive job market. Working within such a dynamic environment offers the chance to contribute to the development of South Africa’s youth and support the country’s broader educational objectives. It is a place where your efforts will not only foster personal growth but also promote community development.
What You’ll Do
- Render administrative and executive support to the Principal’s office.
- Manage the workflow and ensure efficient operations within the office.
- Conduct research and provide expert administrative advice.
- Oversee budget management and monitor financial activities.
- Coordinate the preparation of reports, presentations, and council documents.
- Facilitate strategic planning processes and compile operational plans.
- Maintain records and implement document management systems.
- Provide secretariat support during meetings and forums.
- Establish and follow up on progress reports for resolutions made.
What You’ll Need
- A Grade 12 / Matric / Level 4 Certificate.
- An appropriate National Diploma / Degree in Public Management, Business Management, or a related qualification.
- 3-5 years of relevant experience in strategic planning and administration.
- At least 2 years of supervisory experience.
- A valid driver’s license.
- Knowledge of Public Service legislation and policies.
- Strong communication, problem-solving, and interpersonal skills.
- Proficiency in project management and financial management practices.
- Client service focus and a commitment to integrity.
How to Apply
Applications must be submitted according to the instructions provided below.
Requirements
A Grade 12 / Matric / Level 4 Certificate.An appropriate National Diploma / Degree in Public Management/ Business Management / Office Management and Technology or related qualification.
3-5 years relevant experience in strategic planning and administration environment.
At least 2 years’ supervisory experience.
A valid driver’s license.
Knowledge of Public Service legislations and policies.
Knowledge of PSET.
Knowledge and understanding of the TVET/ CET Administration.
Understanding of the Higher Education sector.
Understanding of corporate governance.
Understanding Cost centre budgetary, expenditure and cash flow management.
Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.
Planning and organizing skills.
Financial management skill.
Report writing skill.
Communication and interpersonal skills.
Problem solving skill.
Computer literacy skill.
Analytical skill.
Client oriented skill.
Project management skill.
Team leadership skill.
Planning and organizing skills.
And People management skill.
Client service focus.
Integrity.
Committed.
Proactive.
Integrity.
Job Duties
Render administrative/executive support services in the office of the Principal: Ensure effective and efficient management of the college including the management of the workflow in the office of the Principal.Conduct research and provide expert administrative advice to the Principal and other officials in the college.
Quality check letters, memoranda and submissions.
Oversee and monitor the budget in the office of the Principal.
Co-ordinate of college inputs for annual, quarterly, monthly reports, and cash flow statements.
Establish and implement effective records and document management systems in the office of the Principal.
Follow up and collate progress reports on the implementation of the resolutions.
Coordinate reports/presentations to all forums attended by the Office of the college.
Provide secretariat support to College Council, Council Committees, Academic Board, Senior Management and other external stakeholders: Maintain the calendar plan for scheduling and fixing meetings and communicate with all members of the above structures.
Co-ordinate and arrange all meetings, proceedings and activities of the above structures.
Provide technical support during meetings, proceedings and activities of the above structures.
Compile agenda, minutes, reports and other records of the above structures.
Distribution of relevant documents for meetings of above structures.
Keeping a register of resolutions and supporting all relevant Council Members/Managers/Officials through continuous correspondence to remind them of what needs to be done.
Ensure that approved minutes are signed off and safely kept.
Prepare all presentation, speeches, reports of the Principal and Council Committees related to meetings of above structures.
Provide strategic management, monitoring and evaluation services: Facilitate and co- ordinate operational and strategic planning process.
Coordinate and compile strategic and operational plans.
Set research agenda.
Facilitate the development and implementation of service delivery improvement plans and initiatives.
Facilitate, coordinate and support the implementation of priority programmes/projects.
Coordinate and compile institutional performance and strategic reports.
Conduct an assessment on college effectiveness and efficiency in supporting the attainment of service delivery objectives.
Facilitate the implementation of productivity measurement framework (measure of how efficiently and effectively inputs labour, financial resource and infrastructure) are translated into outputs (good and services).
Comply with Department of Higher Education & Training (DHET) and College Policies and Procedures
