About the Role
The Department of Higher Education and Training is seeking a dedicated Assistant Director: Management Information Systems to join its team at the Central Office in King William’s Town. This role plays a vital part in shaping the future of education by ensuring the integrity and management of student data across the college. By overseeing the capturing, storage, and quality control of critical information such as student registrations, exam results, and attendance records, you will contribute to the efficient operation of the college and its outreach to students and the community.
In this position, you will work closely with college management and funding bodies like NSFAS and the Department of Higher Education and Training (DHET) to provide strategic data and insightful reports that influence educational planning and resource allocation. Your work will not only enhance the operational capabilities of Lovedale TVET College but will also support the broader mission of improving educational outcomes in South Africa.
About the Department
The Department of Higher Education and Training is committed to improving the quality of education and training in South Africa. It aims to create a skilled and capable workforce that meets the needs of the economy while promoting access to education and lifelong learning opportunities. Working here means being part of a transformative journey that empowers individuals and strengthens communities through education, making a meaningful impact on the lives of South Africans.
What You’ll Do
- Oversee the accurate capturing and storage of student data in compliance with institutional policies.
- Prepare and supply strategic reports to management and funding bodies, ensuring transparency and accountability.
- Implement and maintain information management policies in line with regulatory frameworks like the Continuing Education and Training Act and POPIA.
- Set up systems in preparation for student enrolment and monitor the quality of captured data.
- Compile and submit monthly, quarterly, and annual reports on academic statistics to management and DHET.
- Validate inputs captured on the college’s management information systems, ensuring data credibility.
- Manage human, physical, and financial resources effectively to support the college’s operations.
What You’ll Need
- Senior Certificate / Grade 12 or NCV Certificate (Level 4).
- A recognized three-year National Diploma (NQF 6) in Information Management, Information Technology, Computer Science, or a relevant qualification.
- 3 to 5 years of experience in Information Management or Computing, preferably with supervisory responsibilities.
- A valid Code B driver’s license.
- Knowledge of policies and governance related to TVET Colleges and their information management systems.
- Strong analytical, problem-solving, administrative, and financial management skills.
- Proficiency in report writing, communication, and interpersonal skills, with a focus on teamwork and people management.
How to Apply
Please hand-deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600.
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Requirements
Senior Certificate / Grade 12/ NCV Certificate (Level 4).Recognized three (3)- year National Diploma (NQF 6) in information Management, information Technology &Computer Science or any other relevant qualification.
3-5 years working experience in Information Management or Computing field or Practical working experience in the data analysis experience.
Driver’s licence: Code B, 3-5 years’ experience at supervisory level, knowledge and skills: knowledge of policies and governance environment of TVET Colleges including knowledge of the TVET mis system, annual reporting requirements by the higher education institutions knowledge and understanding of information management knowledge, understanding, application and interpretation of office management, coltecth, data warehouse and IT prescripts.
skills: Administrative Planning and organizing Financial Management Report Writing Communication and interpersonal Problem solving Computer Literacy Analytical Client oriented Project management Team leadership People management.
Job Duties
Oversee capturing, storage, and quality control of student registrations, exams, and attendance data using systems like coltech.Supply strategic data and monthly reports to college management, funding bodies like NSFAS, and the DHET.
Implement institutional information management policies in line with regulatory frameworks like the Continuing Education and Training Act and POPIA.
set up the system in readiness for enrolment and support other processes control the quality of captured data and report if there are errors maintain the college TVET mis system compile reports on to management: submit monthly report on skills & learnership on monthly basis compile, monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET compile monthly, quarterly and annual reports as requested maintain, and validate inputs captured on coltech student and other related systems: set up the student system for registration of students and ensure creditability and reliability management of human, physical and financial resources.
