About the Role
The Department of Social Development is seeking a dedicated Secretary for Youth Advocacy Coordination, based in Mmabatho. In this vital role, you will be supporting the Director by providing essential secretariat services that ensure the smooth operation of youth initiatives. Your contributions will directly impact the community, helping to promote and advocate for youth welfare in South Africa. By managing correspondence, organizing meetings, and maintaining an orderly schedule, you will play a crucial part in shaping policies that affect young people in the region.
Your role will involve a range of administrative tasks that are fundamental to the success of various youth programs. By ensuring that the Director is well-prepared and supported, you will be helping to drive positive change and create opportunities for young individuals in your community. Your efforts will not just be about managing an office; they will be about fostering a brighter future for the youth of Mmabatho and beyond.
About the Department
The Department of Social Development is committed to enhancing the well-being of individuals and communities across South Africa. With a focus on social justice and inclusivity, the Department implements various programs aimed at supporting vulnerable groups, particularly the youth. Working here means being part of a passionate team that strives to create meaningful social impact and advocate for the rights and needs of the younger generation.
As a member of this Department, you will contribute to initiatives that aim to empower youth through education, employment, and social support. Your work will help bring about positive change, ensuring that young South Africans have the resources and opportunities they need to thrive.
What You’ll Do
- Provide comprehensive secretarial support to the Director, ensuring efficient operation.
- Manage incoming and outgoing mail, ensuring timely recording and filing.
- Maintain and update the Director’s diary daily, sending reminders for appointments.
- Organize meeting logistics, including scheduling, venue booking, and sending invitations.
- Take minutes during meetings and distribute them promptly for feedback.
- Assist the Director with travel arrangements and accommodation bookings.
- Prepare and submit travel claims and manage the reception area.
- Draft the Director’s weekly plan every Friday to outline priorities and tasks.
What You’ll Need
- A Grade 12 qualification or equivalent, as recognized by SAQA.
- Understanding of government procurement procedures and administrative processes.
- Strong organizational skills and a good grasp of document and record management.
- Proficiency in computer applications relevant to administrative tasks.
- Excellent oral and written communication skills.
- Effective time management abilities to handle multiple tasks efficiently.
How to Apply
Please refer to the application instructions provided below.
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Requirements
Grade 12 and/ or equivalent qualification as recognised by SAQA Knowledge, Skills and Competencies: Understanding of government procurement procedures, Secretariat and administrative work, organisational knowledge and understanding and Computer application knowledge.Administrative and organisational skills, Document /record management, Oral and written communication skills, Procurement of goods and services, typing, bookkeeping and filling skills and Time management.
Job Duties
Provides Secretariat support services to the Director; Incoming mail received, recorded manually and filed within 1 day, Outgoing mail recorded, filed and dispatched within 1 day and manage the diary of the Director by updating Director’s diary every day and send email as reminder to Director.Provide clerical support services to the Director; Manage meeting logistics by sending out meeting schedules, quarterly locate and book venues within 2 weeks, send out invitations before the meeting and take minutes of meetings and distribute minutes within 1 week of meeting for input.
Provide support to the Director regarding meetings, arrange accommodation for the Director, Complete S&T claims for the Director, manage the reception area and procurement of goods and services in the Directorate.
Draft the Director’s weekly plan every Friday.
