About the Role
The Department of Education invites you to apply for the position of Assistant Director: Library Policy and Institutions in Pretoria. This vital role focuses on the administration of the Legal Deposit Committee, ensuring that library and information services (LIS) policies are implemented effectively. By contributing to the development and coordination of library resources, you will play a crucial part in enhancing access to knowledge and information, thereby serving the community and fostering a culture of learning in South Africa.
Located in Pretoria, this position is pivotal for maintaining compliance with the Legal Deposit Act and managing ad hoc grants to libraries and related institutions. The successful candidate will engage with stakeholders, coordinate meetings, and monitor the implementation of resolutions, making a significant impact on the public service sector. Your work will not only support libraries but also enrich the lives of those who rely on these essential services for education and personal development.
About the Department
The Department of Education is dedicated to providing quality education and fostering an environment that supports learning and development across South Africa. Its mission includes ensuring equitable access to educational resources, supporting library services, and enhancing literacy within communities. Working within this department offers the chance to contribute to meaningful change, promoting lifelong learning and empowering citizens through access to information.
What You’ll Do
- Administer the Legal Deposit Committee and manage related policies and matters.
- Coordinate committee meetings, prepare agendas, and ensure effective documentation.
- Liaise with committee members and monitor the implementation of resolutions.
- Manage the budget allocated to committee matters and prepare official correspondence.
- Oversee compliance with the Legal Deposit Act and other relevant legislation.
- Facilitate ad hoc grants and coordinate engagements with stakeholders.
- Conduct research on library and information services policy matters.
- Update and maintain LIS policies and programmes on departmental platforms.
- Supervise administrative support staff and ensure efficient record-keeping.
What You’ll Need
- A Senior Certificate/Matric Certificate or equivalent qualification.
- A minimum of a three-year degree or National Diploma in Library and Information Science or a relevant field.
- At least 2-3 years of relevant experience, including 2 years at a librarian level.
- Registration with the Library and Information Association of South Africa (LIASA).
- A valid driver’s license.
- Strong knowledge of Public Service Regulations and Library and Information Services legislation.
- Excellent research, analytical, and presentation skills.
- Proficiency in computer literacy and project management capabilities.
- Ability to work under pressure and maintain client orientation.
How to Apply
Please refer to the application instructions below.
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Requirements
Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification; Minimum Three-year Degree/National Diploma (NQF level 6) / Degree (NQF Level 7) as recognised by SAQA in Library and Information Science/ Information Studies or any relevant qualification; 2-3 years relevant experience at least 2 years at a librarian level in Library information services, information management, public sector coordination, administration or any relevant environment; Registration with Library and Information Association of South Africa (LIASA); Valid driver’s license; Knowledge of Public Service 101 Regulations; Knowledge of Library and Information Services (LIS) legislation, policies, and strategic frameworks; Knowledge and understanding of the Legal Deposit Act; Knowledge and understanding of conditional grant frameworks and grant administration; Knowledge and understanding of Public Finance Management legislation and Treasury Regulations; Knowledge and understanding of Records and information management; Research and analytical skills; Client Orientation and Customer Focus; Presentation skills; Good communication and Interpersonal relations; Computer Literacy; Project Management Skills; Ability to work under pressure.Job Duties
The purpose of this position is to administer the Legal Deposit Committee, LIS policy matters, adhoc grants to LIS and related institutions; Administer legal deposit matters relating to the Legal Deposit Committee-Coordinate the reconstitution of the Legal Deposit Committee; Coordinate and administer meetings of committee; Prepare agendas, minutes, submissions and meeting documentation; Coordinate travel, accommodation and payment of travel and subsistence claims for committee members; Liaise with committee members and monitor implementation of resolutions; Monitor and administer budget allocated to Committee matters; Prepare official correspondence, submissions and reports relating to the Committee matters; Monitor compliance with the Legal Deposit Act and other applicable legislations; Coordinate and administer adhoc grant for national LIS and related institutions and community library conditional grant-Administer ad hoc grants and funding agreements, including Memoranda of Agreement (MoAs) to beneficiaries/institutions (SALB, LIASA, etc).; Facilitate the transfer payments to institutions and beneficiaries; Analyse implementation reports and prepare recommendations for approval; Coordinate engagements with relevant beneficiaries and stakeholders; Prepare presentations and briefing documents for management and stakeholder engagements; Coordinate administrative processes relating to the community library conditional grant; Collect, verify and consolidate programme performance and expenditure on projects and report writing; Assist with monitoring and conduct visits to conditional grant projects; Prepare responses to enquiries relating to the conditional grant; Coordinate the development of policies and research on library information services-Conduct research on library and information services policy matters and emerging issues; Coordinate policy reviews and implementation of relevant legislative frameworks; Support investigations into specialised policy areas, including Legal Deposit, Braille services, copyright and preservation; Coordinate workshops, stakeholder consultations and policy engagements; Update and maintain information relating to LIS policies and programmes on departmental platforms; Manage administrative support within the Directorate-Coordinate records and document management in accordance with departmental policies; Maintain the Directorate file plan and ensure proper record keeping; Supervise and provide guidance to administrative support staff; Monitor compliance with records management requirements; Ensure efficient administrative support to the Directorate.
