About the Role
The Department of Public Service and Administration is seeking an Assistant Director: Human Resource Administration to join their dedicated team in Cape Town, Western Cape. This critical role involves implementing and monitoring various human resources prescripts, ensuring that employees remain informed of new developments, and managing benefits and conditions of service. By supporting the workforce, the Assistant Director plays a pivotal role in enhancing the overall efficiency of public service, ultimately benefiting the community and the nation at large.
In this position, you will work closely with a range of stakeholders, ensuring that processes related to pensions, leave applications, and performance management are conducted smoothly and in compliance with relevant regulations. Your contributions will not only help in maintaining an effective human resource framework but will also ensure that employees are well supported during their time of service and beyond, thereby fostering a positive work environment.
About the Department
The Department of Public Service and Administration is committed to promoting effective governance and the efficient delivery of services to South African citizens. The department’s mission is to enhance the capability of the public sector through effective human resource management, ensuring that public servants are equipped with the necessary skills and resources to perform their duties effectively. Working within this department means being part of a larger mission to uphold integrity, transparency, and accountability in public service.
What You’ll Do
- Implement and monitor human resources prescripts and resolutions.
- Keep employees informed about new developments in human resource policies.
- Oversee processing of service terminations and ensure timely submissions of pension forms.
- Maintain a database for submitted cases to the Government Employees Pension Fund (GEPF).
- Facilitate workshops on service benefits and performance management.
- Approve leave transactions and ensure compliance with policies.
- Coordinate training and development initiatives, addressing skills requirements.
- Monitor recruitment and selection processes, ensuring adherence to employment equity targets.
- Facilitate employee relations processes, including grievances and disciplinary matters.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Human Resources Management or related field.
- A minimum of 3 years’ experience in supervisory management within human resource management.
- PERSAL Personnel Certificate and PERSAL Leave Administration Certificate.
- Knowledge of relevant legislation, including the Employment Equity Act and Public Service Regulations.
- Strong analytical, communication, and problem-solving skills.
- A valid driver’s license is essential.
How to Apply
Applications can be submitted by hand delivery during office hours to: 4th floor, No 2 Riebeeck Street, ABSA Building, Cape Town or by email to [email protected].
Requirements
Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Human Resources Management / Labour Relations / Human Resource Development / Public Administration / Public Management (NQF Level 6) or related equivalent qualification.Minimum of 3 years’ experience at supervisory management in human resource management.
PERSAL Personnel Certificate, PERSAL Leave Administration Certificate.
Knowledge and experience in pension administration.
A valid driver’s licence.
Job related knowledge: Employment Equity Act.
Public Service Regulations.
Basic Conditions of Employment Act.
Public Service Act.
Skills Development Act.
Labour Relations Act.
Public Service Co-ordinating Bargaining Council (PSCBC) resolutions.
Promotion of Access to Information Act (PAIA).
Promotion of Administrative Justice Act (PAJA).
Public Finance Management Act.
Job related skills: Analytical thinking.
Communication (verbal and written).
Computer literacy.
Report writing ability.
Problem solving ability.
Job Duties
Implement and monitor human resources prescripts.Implement human resource management resolutions.
Keep employees well informed on new developments of human resource prescripts.
Monitor employee benefits and conditions of service.
Oversee processing of service terminations timeously.
Check and ensure correct completion / submission of pension forms including nomination forms.
Keep and maintain a database for submitted cases to Government Employees Pension Fund (GEPF).
Follow-up on all outstanding pension claims with GEPF.
Assist deceased employee’s family to claim funeral benefit from GEPF.
Identify, draw and keep annual list of all employees due to retirement.
Make payment follow-ups and attend to pension queries.
Provide feedback to pension beneficiaries.
Recover all liabilities from pension proceeds.
Coordinate or conduct service benefits workshops.
Ensure compliance with the relevant prescripts when processing allowances.
Ensure correct implementation of allowances on PERSAL e.
g.
housing acting etc.
Approve leave transactions and ensure that correct codes are used.
Ensure that leave applications comply with policies and prescripts.
Ensure submission of leave plans and adherence thereof.
Verify correctness of incapacity applications and ensure timeous submission to the Health Risk Manager.
Liaise with the Health Risk Manager regarding submitted incapacity applications.
Implement decision.
Verify over granted leave prior to service termination of officials.
Check and verify leave gratuity / discounting calculations and ensure correctness.
Conduct workshops / induction on leave.
Conduct leave audits.
Facilitate and implement performance management, training and development.
Check the database of Personal Development Plans (PDP’s).
Consolidate provincial inputs of Workplace Skills Plans (WSP) which addresses skills requirements.
Check compliance of submissions of employees requiring training.
Coordinate provincial training and development activities.
Consolidate training statistics.
Approve Employee Performance Management and Development System (EPMDS) documents on PERSAL.
Ensure that EPMS statistics is updated and submitted weekly.
Arrange moderating committee (MC) meetings.
Check and quality assure MC outcome letters.
Compile memo for approval of performance rewards.
Approve / authorise the implemented performance rewards.
Register System Change Control (SCC) to correct service records of employees after payment of pay progression.
Do arrangements to process payments of employees who terminated service with the Department.
Arrange meetings to discuss dissatisfaction cases.
Monitor and implement recruitment and selection.
Check funded and vacant posts on PERSAL.
Verify submission and supporting documents for advertisement.
Ensure that employment equity targets are updated.
Monitor adherence to recruitment and selection plans.
Check minutes and proceedings after the shortlisting process.
Check submission for selection of suitable candidates.
Confirm security screening and qualification screening 92 results.
Ensure that posts are filled within the prescribed period.
Approve appointments, transfers, translation on PERSAL.
Ensure that officials are correctly placed on PERSAL.
Facilitate and monitor employee relations processes.
Monitor disciplinary cases submitted for compliance with prescribed timeframes.
Check progress on the resolution of cases with National Office.
Assist with the implementation of sanctions.
Monitor compilation statistics on disciplinary cases submitted.
Facilitate meetings with organised labour.
Provide advice on grievances, misconduct and discipline matters.
Implement the disciplinary hearing sanctions.
Facilitate the resolution of grievances within the prescribed period.
