About the Role
The Central Office is seeking an Assistant Director: Facilities Management and Records to play a pivotal role in ensuring the smooth operation of facilities within the public service sector. Located in a bustling area of South Africa, this position is essential for maintaining the infrastructure that supports various departmental functions. The successful candidate will lead initiatives that enhance the safety, efficiency, and overall environment of the facilities used by the community, demonstrating a commitment to public service and community well-being.
In this role, you will oversee critical aspects of facilities management, including maintenance planning and compliance with health and safety regulations. Your efforts will help to create a safe and functional work environment for all, thereby directly impacting the effectiveness of the department’s services to the public. Your leadership will ensure that facilities are well-maintained, equipped, and managed, making this position vital for the overall success of government operations in our community.
About the Department
The Central Office is dedicated to providing essential services that enhance the quality of life for all citizens in South Africa. The department’s mission encompasses a range of responsibilities, including facilities management, safety oversight, and resource allocation. By working in this dynamic environment, you will contribute to the collective effort of the public service in delivering vital services and ensuring that facilities meet the highest standards of safety and efficiency.
The department prides itself on fostering a culture of excellence, innovation, and accountability. As part of this team, you will have the opportunity to make a meaningful impact on the lives of your fellow South Africans, ensuring that they receive the services and support they deserve.
What You’ll Do
- Oversee the maintenance and management of buildings and premises to ensure optimal functionality.
- Compile and implement comprehensive maintenance plans for machinery and equipment.
- Facilitate space planning and optimize the use of facilities and land.
- Conduct safety audits and develop policies related to Occupational Health and Safety (OHS).
- Manage fleet operations, ensuring vehicle maintenance, cleanliness, and compliance with regulations.
- Develop and enforce security policies, including access control and emergency procedures.
- Coordinate and oversee cleaning services and risk management initiatives.
- Conduct awareness workshops on facilities management policies and procedures.
What You’ll Need
- A Senior Certificate/Grade 12 or NCV Certificate (Level 4) plus a recognized 3-year National Diploma (NQF Level 6) or Bachelor’s degree (NQF Level 7) in relevant fields such as Building Management or Safety Management.
- At least 3-5 years of experience in Facilities Management or Properties Management, with 3 years in a supervisory role.
- A valid driver’s license and knowledge of relevant health and safety legislation.
- Strong skills in financial management, report writing, project management, and problem-solving.
- Proficient computer literacy and excellent communication skills, both verbal and written.
- The ability to work well under pressure and demonstrate sound analytical skills.
How to Apply
Applications must be forwarded to the provided email address below.
Requirements
Incumbent should have senior Certificate/Grade12 or NCV Certificate (level 4) plus a recognised 3-years National Diploma (NQF Level 6) or Bachelor’s degree (NQF Level 7) in Building Management, Safety Management / Construction Management / Property Management.3-5 years of experience in Properties Management or Facilities Management, SHERQ and OHS environment of which three years must at supervisory level.
Valid driver’s license.
Knowledge of Public Service Act and Regulations, Occupational Health and Safety Act, Immovable Asset Management System, Telephone Management System, Fire Control System and Facilities Management System.
Knowledge of Occupational Health and Safety Act 85 of 1993 and related regulations.
Financial management skill, report writing skills, problem solving, Project management and leadership skills.
Ability to work well under pressure.
Computer literacy.
Sound analytical with good communication skills verbal and written.
Job Duties
Oversee maintenance of building and premises: Compile maintenance plan regarding machinery, tools, and equipment, monitor the implementation of the maintenance plan.Ensure provision of office accommodation and parking services, optimise the utilisation of space in building and land, responsible for optimal space planning and full building maintenance, facilitate and ensure 56 awareness workshops of policies and procedure manuals relating to facilities management, identify potential risk hazard in the building, ensure the provision of cleaning services, ensure proper signage in and around the buildings of the institution to minimise safety risk.
Ensure compliance to SHERQ AND OHS AC: develop and implement policies related to SHERQ and OHS, Conduct OHS awareness programmes, assist with information regarding health and safety matters, develop the college emergency evacuation plan, conduct safety audit in all the premises, identify potential health and safety hazards, ensure that the OHS committee is established and active, develop quality assurance and SHERQ policies, investigate health and safety related complains, ensure that all workshops at the college comply to statutory requirements, ensure formation/appointment and training of safety representatives and first aiders at all college sites, reporting and coordination OF all IOD’S.
Oversee Fleet management: develop and implement fleet management policies, ensure and monitor the cleanliness and maintenance of vehicles, ensure control, supervision and authorisation of all official usage of all college vehicles, ensure warranty management, maintenance, insurance, and licensing of vehicles, ensure the monitoring of appropriate license of drivers of vehicles, ensure monitoring of logs books, ensure the monitoring of compliance with the procedure to be followed in the case of an accident, ensure the monitoring of parking of the vehicles.
Maintain the physical security functions including key control, personnel, document and surveillance security: develop.
Review and monitor the implementation of security policy, ensure provision of technical security services, responsible for security and access control at facilities, monitor and upgrade the access control system of the college, conduct preliminary theft investigation, develop and maintain security training capacity for the college, ensure proper control procedure and monitoring of the electronic security system, ensure adherence to contractors SLA on site such as security, garden services etc.
record management, management of all human, financial and other resources of the unit.
