About the Role
The Department of Public Works and Infrastructure is looking for a dedicated and skilled individual to join their team as an Assistant Director: Bids and Contract Administration in Pretoria. This role is crucial for ensuring that the acquisition processes are managed effectively, supporting various government projects that benefit the community. Working in Pretoria, a vibrant city known for its rich history and diverse culture, you will play a key role in facilitating public service initiatives that enhance the quality of life for citizens.
As an Assistant Director, your contributions will directly impact the efficiency and effectiveness of procurement within the department. By managing bids, administering contracts, and ensuring compliance, you will help maintain transparency and integrity in government operations, which are paramount in public service. Your efforts will help to streamline processes and ensure that suppliers are paid promptly, supporting the local economy and fostering trust in government institutions.
About the Department
The Department of Public Works and Infrastructure is dedicated to providing essential services that support government functions and infrastructure development across South Africa. With a mandate to facilitate the construction and maintenance of public infrastructure, the department plays a vital role in driving economic growth and social development. Working here means being part of a team that is committed to building a better future for all South Africans through effective service delivery.
What You’ll Do
- Manage the acquisition process for government contracts and bids.
- Attend and provide guidance during Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC) meetings.
- Respond to audit findings and ensure compliance with procurement regulations.
- Compile reports and submissions following recommendations from the Bid Adjudication Committee (BAC).
- Facilitate the finalisation of contracts and Service Level Agreements (SLAs) in consultation with Legal Services.
- Ensure timely payments to suppliers and service providers, monitoring contract statuses regularly.
- Maintain accurate records of all contracts and relevant documentation.
- Support the Deputy Director with secretariat functions for contract-related committees.
- Assist in performance management and development of staff.
What You’ll Need
- A relevant post-matric qualification (NQF level 6) in Public Administration, Supply Chain Management, Procurement, or Logistics.
- At least three years of relevant experience in Supply Chain Management at a supervisory level.
- Proven experience in bids management and acquisition processes.
- Strong knowledge of procurement policies, regulations, and legislation.
- Excellent verbal and written communication skills.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Ability to work collaboratively as part of a team and maintain good interpersonal relationships.
- Strong problem-solving skills and attention to detail.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics; A Minimum of three (3) years relevant experience in Supply Chain Management at supervisory level; Experience in Bids Management and Acquisition Management; Knowledge of procurement policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management; Communication skills (Verbal and Written), Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook ); Ability to work as a team; Good interpersonal relations; Ability to solve problems; Attention to details and excellent numeric skills.Job Duties
The successful candidate will be responsible for managing the Acquisition process effectively; Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings; Attending and responding to the audit findings; Providing secretariat function and support to the BSC and BEC; Compiling submissions after the BAC has made recommendations to the Director General; Compiling the bid committees reports; Compiling the monthly reports; Administering contracts’ compliance; Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC); Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process; Facilitating the finalisation of the contracts/SLA in consultation with Legal Services; Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days; Notifying the Suppliers Service providers/ Contractors regularly on the status or expiry of contracts; Updating the Commitment Register when payments are processed; Coordinating and monitoring the Contracts; Ensuring proper record keeping of all contracts and relevant documentations; Reviewing modifications, extensions and contract close-out documents for further action; Performing any other work as related duties by the managers.Ensuring performance development and performance management of staff.
