About the Role
The Department of Public Works and Infrastructure is seeking a dedicated and experienced Assistant Director: Auxiliary Services to join its team in Bellville. This pivotal role is instrumental in ensuring the efficient administration of logistical matters and the successful implementation of departmental strategic objectives. As an Assistant Director, you will play a key role in enhancing the effectiveness of public service delivery, making a real difference in the lives of the community.
In Bellville, a vibrant suburb of Cape Town, you will be at the forefront of managing critical aspects of the department’s operations. Your contributions will not only help maintain high standards of service but also facilitate the smooth running of essential services that benefit the public. This role is a unique opportunity for someone passionate about public service and committed to fostering positive change within the community.
About the Department
The Department of Public Works and Infrastructure is dedicated to delivering quality infrastructure and essential services that promote economic growth and enhance the quality of life for all South Africans. With a mission to ensure sustainable and efficient use of public resources, the department plays a crucial role in supporting government initiatives and facilitating the development of infrastructure projects. Working here means being part of a dynamic team that is committed to excellence in public service.
What You’ll Do
- Provide administration support for logistical matters within the department.
- Assist in the development and implementation of strategic plans.
- Conduct policy analysis and recommend necessary amendments.
- Organise road shows to inform department staff about key policy issues.
- Provide expert advice on contract management and ensure compliance.
- Conduct security assessments and manage security for provincial and ministerial events.
- Oversee records and registry services, including travel and fleet management.
- Monitor and inspect cleaning services at departmental offices.
- Manage departmental assets, including human resources and financial resources.
- Prepare monthly reports and respond to audit queries.
What You’ll Need
- A relevant NQF level 6 qualification in Social Sciences, Public Administration/Management, or a similar field.
- Five (5) years of experience in administration.
- Valid unexpired driver’s license.
- Knowledge of the Public Finance Management Act (PFMA) and Treasury regulations.
- Understanding of Occupational Health and Safety Act (OHSA) and Government Immovable Asset Management Act (GIAMA).
- Familiarity with Minimum Information Security Standard (MISS) and Minimum Physical Security Standard (MPSS).
- Strong organizational, problem-solving, and analytical skills.
- Excellent communication and client orientation skills.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A relevant NQF level 6 qualification in Social Sciences, Public Administration/Management or relevant qualifications.Five (5) years’ experience in administration.
The disclosure of a valid unexpired driver's license.
Knowledge of Public Finance Management Act (PFMA) and Treasury regulations, Occupational Health and Safety Act (OHSA), Government Immovable Asset Management Act (GIAMA).
Knowledge of Minimum Information Security Standard (MISS) and Minimum Physical Security Standard (MPSS) Knowledge of administrative and clerical procedures and systems.
Knowledge of Departmental policies and procedures.
Knowledge of Governmental financial systems.
Knowledge of techniques and procedures for the planning and execution of operations.
Programme and Project Management.
Knowledge of relationship management.
Understanding of Contract Management.
Committed to high level quality control.
Knowledge of implementing policies of PMDS.
organisational skills.
Problem solving and analysis skills.
People and Diversity Management skills.
Client Orientation and Customer Focus.
Communication skills.
Accountability and Ethical conduct.
Job Duties
Render administration on logistical matters of the component.Assist with the development and implementation of strategic plan.
Analyse current policies.
Analyse Departmental strategic objectives.
Implement administration policies and various disciplines.
Recommend policy amendments.
Hold road shows advising department on key policy issues.
Brief managers on policy requirements.
Provide expert advice on contract management.
Ensure that strategic objectives are implemented accordingly.
Conduct security assessments and reporting, coordination security for Provincial and Ministerial events.
Investigation of security breaches.
Monitor policy implementation.
Manage records and registry services, travel and fleet services, facilities management, and contracts.
Monitor the cleaning services of the departmental Provincial Offices Western Cape.
Manage and monitor parking lots and parking 139 allocations.
Inspect buildings for regulatory compliance.
Manage departmental assets and equipment under the unit.
Manage and monitor courier services.
Modify existing programmes where applicable.
Manage human resources in the unit.
Manage financial resources and compliance prescripts in the unit.
Manage and monitor reception and messenger services.
Implementation of policies.
Analyse, manage performance and human resource development trends in the unit.
Provide input on policy amendments.
Monitor the expenditure of the component.
Do early warning systems.
Give input of the budget for the component.
Do monthly reports.
Respond to audit queries
