About the Role
The Office of the Deputy Director-General: Health Care Services is seeking an Assistant Director: Administrative Secretary, based at the National Head Office in Pretoria. This vital role plays a significant part in ensuring the smooth operation of administrative functions within the office, ultimately supporting the healthcare system in South Africa. The successful candidate will be at the forefront of public service, contributing to a team dedicated to enhancing the quality of health services for communities across the nation.
In this position, you will not only manage documentation but also facilitate communication between various stakeholders, ensuring that information flows seamlessly. Your work will directly impact the efficiency of healthcare delivery, making it an essential role in the public service sector. By ensuring compliance with deadlines and maintaining quality control over documentation, you will help uphold the standards of the department and improve the lives of South Africans.
About the Department
The Office of the Deputy Director-General: Health Care Services is committed to providing comprehensive and accessible healthcare to all South Africans. This department plays a crucial role in shaping health policy, managing resources, and coordinating healthcare services across the country. Working here means being part of a mission that prioritizes public welfare and health improvement, making your contributions immensely valuable to communities and the nation as a whole.
What You’ll Do
- Prepare and consolidate reports for the chief directorate to support decision-making.
- Maintain a smooth document flow system, ensuring efficiency in administrative processes.
- Monitor compliance with return dates for memorandums and projects.
- Facilitate meetings, take minutes, and ensure decisions are implemented effectively.
- Draft routine letters and memoranda, managing incoming and outgoing correspondence.
- Process documentation and ensure appropriate filing of records.
- Liaise with various stakeholders to foster collaboration and information sharing.
- Oversee management of performance information, human resources, finance, and assets related to the office.
What You’ll Need
- A recognized Degree or National Diploma in Office Management, Public Administration, or a relevant qualification.
- 3-5 years of experience in a relevant environment.
- Proficiency in computer skills.
- A valid driver’s license is required.
- Strong competencies in performance planning, financial management, and decision-making.
- Excellent facilitation, organizational, and leadership skills.
- Ability to manage projects and produce high-quality reports.
- Knowledge of public service policy and legislative frameworks.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
A recognized Degree /National Diploma in Office Management /Public Administration or relevant qualification.3-5 years’ experience in a relevant environment.
Computer literate.
Valid driver’s licence.
Competencies And Attributes: Performance planning, reporting and service delivery Improvement.
Financial management.
Problem solving and decision-making skills.
Facilitation skills.
Plan, organize, lead and control.
Team leadership.
Project management.
Presentation, conflict management and report writing skills.
Training and development.
Time management.
Confidentiality.
Coaching and mentoring.
Understanding of public service policy and legislative framework.
Service delivery and client orientation.
Integrity and honesty.
Assertiveness.
Ability to network.
Influence and impact.
Applied strategic thinking.
Willingness to travel.
Job Duties
Prepare and consolidate reports for the chief directorate.Ensure a smooth document flow system in the office.
Ensure compliance of return dates for memorandums and projects.
Ensure quality control over the documentation received.
Facilitate the convening of meetings, minute taking and implementation of decisions taken at meetings.
Ensure the drafting of routine letters and memoranda, receipt of correspondence and documentation and proactively acknowledging receipt of correspondence.
Process content of incoming and outgoing documentation.
Ensure appropriate filing of documents.
Liaise with various stakeholders.
Management of performance information, human resources, finance and assets.
