About the Role
The Department of Public Works and Infrastructure is seeking an Assistant Director: Acquisition Management to join its team in the vibrant city of Cape Town. This pivotal role is designed to ensure the effective management of procurement processes, which are essential to delivering quality services and resources to the public. By taking on this position, you will play a crucial part in enhancing the efficiency of government operations, thus directly impacting the welfare of the community and the overall effectiveness of public service in South Africa.
In this role, you will be responsible for developing and monitoring the Procurement Plan, ensuring that all goods and services are acquired in accordance with established guidelines. Your work will not only involve direct interaction with various stakeholders but also contribute to the transparency and accountability of the procurement process, which is vital for maintaining public trust in government operations.
About the Department
The Department of Public Works and Infrastructure is dedicated to providing sustainable infrastructure and services that meet the needs of the South African community. With a focus on innovation and efficiency, the department strives to enhance the quality of life for all citizens by ensuring that public projects are delivered effectively and responsibly. Working here means being part of a mission that prioritizes community welfare and public accountability.
What You’ll Do
- Manage the development and facilitation of the Procurement Plan approval process.
- Communicate key aspects of the Procurement Plan to relevant stakeholders.
- Monitor compliance with the Procurement Plan in the delivery of goods and services.
- Advise on procurement performance and ensure alignment with the plan.
- Oversee the acquisition of goods and services based on established contracts.
- Provide support in the preparation and evaluation of bids and quotations.
- Serve as a member of Bid Committees and facilitate their operational needs.
- Ensure compliance with all relevant procurement regulations and policies.
- Compile monthly SCM performance reports and address audit inquiries.
- Foster a culture of performance management and employee development within the unit.
What You’ll Need
- A minimum of a three-year tertiary qualification in Supply Chain Management, Procurement, or a related field.
- At least three years of relevant experience in a Supply Chain Management environment, preferably at a supervisory level.
- A valid driver’s license and proficiency in Microsoft Office applications.
- In-depth knowledge of public sector procurement processes and regulations, including PFMA, PPPFA, and Treasury Regulations.
- Strong verbal and written communication skills, with a focus on problem-solving and decision-making.
- Personal attributes such as analytical thinking, resourcefulness, and the ability to work independently under pressure.
How to Apply
For the position of Assistant Director: Acquisition Management (SCM), please refer to the application instructions below.
Requirements
A minimum of three-year tertiary qualification (NQF Level 06) in Supply Chain Management/ Procurement/ or in the relevant field.Relevant years of 64 experience in Supply Chain Management environment with appropriate working experience at supervisory Level.
A valid driver’s license.
Computer skills in Microsoft Office Applications.
Extensive knowledge and working experience in Public Sector procurement process, rules and regulations: PFMA, PPPFA, BBBEE, CIDB, Treasury Regulations Relevant and Supply Chain Management prescripts.
Skills: Good verbal and written communication skills; Basic numeracy; Advanced interpersonal and diplomacy skills; Problem solving skills; Decision making skills; Statistical skills; Computer literacy; Problem solving skills; Presentation skills; Planning and organising skills; Ability to work independently and under pressure.
Personal Attributes: Analytical thinking; Innovative; Creative; Resourceful; Ability to work under stressful situations; Ability to communicate at all levels; People orientated; Able to establish and maintain networks; Trustworthy; Assertive; Hard-working; Self-motivated; Ability to work independently.
Must be prepared to adapt work schedule in accordance with office requirements.
Job Duties
Manage the development of the Procurement Plan.Facilitate the approval of Procurement Plan.
Communicate the Procurement Plan.
Monitor that goods and services is rendered according to the Procurement Plan.
Monitor the procurement of goods and services in line with the Procurement Plan.
Advice on the performance of procurement in line with the plan.
Manage the acquisition of goods and services.
Provide and implement supply chain management policy, strategies and processes.
Manage the acquisition of goods and service as per the transversal contract and participation contract.
Provide and consolidate requests for invitation of quotation.
Verify and advice on specifications for goods and services.
Analyse the received quotation.
Provide approval of received goods as per the specification.
Serve in Bid Committees as a member.
Monitor the implementation of guidelines for appointment of bid committees.
Facilitate the appointment of Bid committee members.
Manage logistical arrangements for Bid committee meetings and provide advisory support to Bid Committees.
Provide secretariat function to the PBAC.
Facilitate and monitor evaluation of bids and quotations.
Develop and define processes for bids evaluation.
Monitor adherence to advertised criteria in the evaluation process.
Facilitate and verify captured information for all bids and quotations.
Prepare an evaluation report- submission.
Facilitate the clearance of the successful bidders.
Customise and implement any changes on standard evaluation criteria.
Implement and Oversee Risk and performance management strategies in the Supply Chain Management Unit.
Identify and mitigate risks within the Unit.
Manage all administrative matters, correspondence and complex enquiries are attended to promptly.
Assist in the compiling of monthly SCM performance reports and verification of all monthly SCM reports.
Ensure implementation and compliance of the Instruction Notes as issued by National Treasury as well as Departmental SCM Policy.
Manage full compliance to all Demand Management, Acquisition Management and Contract Management prescripts, policies, practice notes and delegations of authority.
Develop and maintain internal control measures for procurement.
Ensure the effective management of Demand, Acquisition and Contract processes.
Manage an appropriate response to internal and external auditors, other organs of state and Audit Intervention Plans.
Monitor and liaise with CIDB about professionals’/ contractor’s information.
Evaluate and monitor performance and appraisal of employees.
Ensure capacity and development of staff.
Enhance and maintain employee motivation and cultivate a culture of performance management.
Manage discipline.
Provide job description to subordinates.
Manage division leave matters.
