About the Role
The Department of Health is seeking an Administration Clerk for the Greening and Livelihoods unit, situated in Limpopo. This vital role is instrumental in ensuring that the office runs smoothly and efficiently, allowing healthcare services to thrive in the region. As an Administration Clerk, you will contribute to the organization’s mission by maintaining essential records, facilitating communication, and supporting various administrative functions that directly impact the health and well-being of the community.
Working in Limpopo means being part of a vibrant province that is home to diverse cultures and communities. Your efforts in this role will help streamline processes, ensuring that the Department can provide quality services to all South Africans. The work you do here matters deeply, as it aligns with the Department’s goal of improving public health and enhancing the quality of life for residents.
About the Department
The Department of Health is committed to delivering comprehensive healthcare services to the citizens of South Africa. It plays a pivotal role in ensuring that health standards are maintained, and that healthcare services are accessible to all. Working for this department means contributing to a mission that prioritizes public welfare and community health, making it a meaningful career choice for those who are passionate about serving their fellow citizens.
What You’ll Do
- Record, organize, and store correspondence and information efficiently
- Update and maintain registers for various administrative purposes
- Respond to routine inquiries and manage document distribution
- Maintain the office filing system and ensure accuracy in records
- Type documents and correspondence as needed
- Handle the office’s incoming and outgoing document register
- Keep track of leave, personnel records, and attendance registers
- Facilitate travel and accommodation bookings for staff
- Capture and update financial expenditure records
- Verify travel claims and vehicle documentation for management approval
- Manage telephone accounts and petty cash for the office
- Assist in the procurement of goods and services when required
What You’ll Need
- A Grade 12 certificate or an equivalent qualification recognized by SAQA
- A post-matric qualification and relevant administrative experience will be advantageous
- Familiarity with Public Service Regulations, procurement processes, and PFMA Planning
- Strong organizational and computer skills
- Excellent communication and interpersonal abilities
- Capability to work well under pressure and resolve conflicts effectively
- A proactive and responsible approach with sound work ethics
How to Apply
All applications must be hand delivered at the specified location.
Requirements
Grade 12 certificate or equivalent qualification as recognized by SAQA.A post- matric qualification and relevant experience in Administration will be an added advantage.
Knowledge of Public Services Regulation, Procurement processes and PFMA Planning.
Organizational skills.
Computer skills and communication skills.
Good interpersonal relations skills.
Ability to communicate with people at different levels, Ability to apply policies.
Ability to work individually and in a team.
Ability to work under extreme pressure.
Ability to work with difficult people and ability to resolve conflicts.
Be initiative and creative.
Be responsible and have sound work ethics.
Job Duties
Record, organize, store, capture and retrieve correspondence and information.Update registers and render administrative services.
Handle routine enquiries, make photocopies, receive, or send emails.
Distribute documents / packages to different stakeholders as a need arises.
Maintain the filing system for the office.
Type documents and / or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the office.
Keep and maintain leave registers, personnel records and attendance register for the office.
Facilitate bookings for travelling and accommodation.
Capture and update expenditure.
Verify correctness of subsistence and travel claims of officials, vehicle documents and submit to managers for approval.
Handle telephone accounts and petty cash for the estate and regional office.
Facilitate procurement of goods and services.
