About the Role
The Department of Forestry, Fisheries and the Environment is seeking dedicated Administration Clerks for the State Forest Management team in the picturesque Western Cape. This vital role focuses on providing comprehensive clerical support to ensure smooth operational processes within the department. By supporting the management of state forests, you contribute directly to preserving South Africa’s natural resources and promoting sustainable practices that benefit the entire community.
In this engaging position, your daily responsibilities will revolve around managing correspondence, updating registers, and facilitating administrative services. Your efforts will ensure that the department runs efficiently, allowing it to focus on its core mission of environmental conservation and management. Being part of this team means playing a crucial role in safeguarding South Africa’s rich biodiversity and promoting eco-friendly initiatives.
About the Department
The Department of Forestry, Fisheries and the Environment is entrusted with protecting and managing South Africa’s natural resources, ensuring sustainable development while promoting environmental awareness. The department’s mandate encompasses a wide array of responsibilities, including the regulation of forestry and fisheries, conservation of biodiversity, and climate change mitigation. Working here offers a unique opportunity to be part of a passionate team dedicated to creating a healthier environment for future generations.
What You’ll Do
- Provide general clerical support services to the department.
- Record, organize, store, and retrieve correspondence and information.
- Update registers and maintain the filing system for the office.
- Handle routine enquiries and facilitate document distribution to stakeholders.
- Assist with procurement processes, including obtaining quotations and maintaining the asset register.
- Support logistical arrangements, including travel bookings and accommodation for staff.
- Maintain financial administration records, including expenditure and claims processing.
What You’ll Need
- A Grade 12 certificate or equivalent qualification recognized by SAQA.
- A post-matric qualification and relevant experience in administration will be advantageous.
- Basic knowledge of Public Services Regulations and PFMA.
- Proficient computer skills and strong communication abilities.
- The capacity to manage relationships and communicate effectively at various levels.
- Ability to work independently and collaboratively within a team.
- Strong interpersonal skills and the ability to handle pressure and conflict.
How to Apply
All applications must be hand delivered at: 389 Sophie De Bruyn Street, Pretoria.
Requirements
Grade 12 certificate or equivalent qualification as recognized by SAQA.A post- matric qualification and relevant experience in Administration will be an added advantage.
Basic Knowledge of Public Services Regulation and PFMA.
Knowledge of procurement processes, organizing and planning.
Computer skills and communication skills.
Ability to communicate with people at different levels, Ability to apply policies, Ability to work individually and in a team.
Good interpersonal relations skills.
Ability to work under extreme pressure.
Ability to work with difficult people and ability to resolve conflicts.
Be initiative and creative.
Be responsible and have sound work ethics.
Job Duties
Render general Clerical support services; Record, organize, store, capture and retrieve correspondence and information.Update registers and render administrative services.
Handle routine enquiries, make photocopies, receive, or send emails.
Distribute documents / packages to different stakeholders as a need arises.
Maintain the filing system for the office.
Type documents and / or other correspondence when required.
Keep and maintain the incoming and outgoing document register of the office.
Provide supply Chain Clerical support services within the component; Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotation, complete procurement forms for the purchasing of standard office items.
Keep and maintain asset register of the component.
Provide logistical support services.
Keep and maintain leave registers, personnel records and attendance register for the office.
Facilitate bookings for travelling and accommodation.
Provide financial administration support services in the component, Capture and update expenditure.
Verify correctness of Facilitate procurement of goods and services.
Subsistence and travel claims of officials, vehicle documents and 20 submit to managers for approval.
Handle telephone accounts and petty cash for the estate and regional office.
