Administrative Clerk: Supervisor: Enforcement – Pretoria – National Prosecuting Authority

About the Role

The National Prosecuting Authority is seeking a dedicated Administrative Clerk: Supervisor: Enforcement based in Pretoria at the Head Office. This role is crucial in ensuring that the administrative functions supporting the enforcement division run smoothly and efficiently. You will play an integral part in maintaining essential communication lines among various stakeholders while providing high-quality administrative support to the Deputy Directors. Your contributions will directly impact the effectiveness of public service and the community’s well-being.

This position not only involves a range of administrative tasks but also requires a commitment to compliance with regulations and promoting best practices within the public service sector. By ensuring that all processes related to payments and reporting are handled accurately, you will support the overarching mission of the National Prosecuting Authority. Your work will aid in the efficient functioning of various sectors, ultimately serving the citizens of South Africa.

About the Department

The National Prosecuting Authority (NPA) is dedicated to ensuring justice and upholding the rule of law in South Africa. Its mission is to provide a professional, effective, and accountable prosecution service that protects the rights of all citizens. Working within this esteemed department means being part of a team that is committed to making a positive difference in society through the pursuit of justice.

At the NPA, employees are encouraged to uphold values such as integrity, accountability, and professionalism. Being part of this organisation means contributing to the protection of the public and the promotion of a fair judicial system, making your role not just a job but a significant part of the country’s governance and public service.

What You’ll Do

• Provide comprehensive administrative support to the enforcement component and the Deputy Directors.
• Process invoices and ensure timely payments to service providers and business units.
• Attend to queries related to payments from various stakeholders.
• Reconcile monthly commitments and facilitate payments to curators and auctioneers.
• Maintain compliance with all regulatory requirements regarding payments and financial transactions.
• Attend and participate in meetings to discuss responsibilities and administrative functions.
• Manage and maintain the Electronic Case Management System (ECMS).
• Receive and file proofs of CARA deposits from regions and request bank statements as needed.
• Process subsistence and travel claims for the Head Office and Deputy Directors.
• Handle cellphone and data reimbursement claims effectively.
• Organise and maintain a meticulous filing and record-keeping system.
• Compile and submit consolidated monthly reports to relevant stakeholders.

What You’ll Need

• An appropriate B Degree (NQF level 7) or a three-year Diploma (NQF 6) in Public Administration, Finance, or a related field.
• A minimum of two years’ relevant experience in an administrative support environment.
• Knowledge of legislation and regulations pertaining to the Public Service Act and Regulations, PFMA, POCA, and other relevant laws.
• Familiarity with the Electronic Case Management System (ECMS) and SharePoint is advantageous.
• Strong interpersonal and communication skills, with a competency in professional and accountable conduct.
• Proficient in general computer literacy, including MS Word, Excel, PowerPoint, and Outlook.
• Excellent reporting, task management, and time management skills.

How to Apply

Please refer to the application instructions below.