Administration Officer – Cape Town – Department Of Public Works And Infrastructure

About the Role

The Department of Public Works and Infrastructure is seeking an Administration Officer for the Registry at its Cape Town Regional Office. This role is essential for ensuring that the administrative operations within the registry function smoothly, contributing significantly to the efficiency of public service in the region. By providing crucial supervisory and administrative support, you will help maintain a high standard of service and responsiveness to clients, making a positive impact on the community.

Located in the vibrant city of Cape Town, this position is a perfect opportunity for those looking to make a difference. As an Administration Officer, you will be at the heart of operations, handling incoming and outgoing correspondences, ensuring the accurate capturing of invoices, and providing vital statistics and reports. Your work will not only support the day-to-day functions of the office but will also play a pivotal role in enhancing the overall effectiveness of public services provided to South Africans.

About the Department

The Department of Public Works and Infrastructure is dedicated to maintaining and developing infrastructure that supports the growth and sustainability of South Africa. Its mission encompasses a wide range of services, including property management, infrastructure development, and the facilitation of government projects. Working within this department means being part of a team that prioritizes community development and improvement, making a real difference in the lives of citizens.

What You’ll Do

• Supervise and provide administration support for registry counter services.
• Capture all received invoices on the Reapatala system.
• Handle incoming and outgoing correspondences effectively.
• Attend to client queries with professionalism and efficiency.
• Prepare and distribute notices regarding registry issues.
• Facilitate bulk photocopying requests as necessary.
• Maintain an organized filing system according to record classification.
• Monitor and assess the records management system to ensure compliance with regulations.
• Ensure timely payment of the Post Office private bag account.
• Oversee the registration and dispatching of mail, ensuring confidentiality.
• Provide general administration and supervisory functions, including staff performance evaluations.
• Allocate duties and implement quality controls.
• Offer leadership and training to subordinates.
• Perform additional duties as required by the unit.

What You’ll Need

• A minimum of a tertiary qualification (NQF level 6/National Diploma) in Public Administration, Public Management, or Business Management.
• Experience in financial systems (Reapatala, Archibus) and record management.
• A valid driver’s license is required.
• Knowledge of relevant policies, including Electronic Document and Records Management Systems (EDRMS) and the Public Finance Management Act (PFMA).
• Competencies in effective communication, report writing, basic numeracy, and computer literacy.
• Strong analytical thinking, interpersonal relations, and client liaison skills.
• Personal attributes such as being people-oriented, assertive, and capable of working under pressure.

How to Apply

For Cape Town, please refer to the application instructions below.