About the Role
The Department of Agriculture is seeking an Administration Clerk to join its National Head Office in Pretoria. This vital role is instrumental in providing administrative support that ensures the smooth operation of key departmental functions. By assisting in the logistics and organization of meetings, maintaining documentation, and processing personnel information, the Administration Clerk will contribute significantly to the public service and the community at large. The work you will do is crucial for maintaining the effectiveness of the department’s initiatives, ultimately benefiting the agricultural sector and the citizens it serves.
In a city as vibrant as Pretoria, this position offers the opportunity to be part of a dedicated team focused on enhancing the lives of South Africans through effective agricultural policies and practices. The Administration Clerk will play a key role in managing essential administrative tasks, ensuring that the department runs seamlessly and efficiently. This is a chance to make a real difference in public service while developing valuable skills in administration.
About the Department
The Department of Agriculture is committed to promoting food security, sustainable agricultural practices, and rural development across South Africa. Its mission is to support the agricultural sector in achieving its full potential while ensuring the welfare of communities reliant on farming and food production. Working within this department means being part of a team that actively contributes to the nation’s growth and development, making each day meaningful.
What You’ll Do
- Provide administrative and clerical support to various teams within the department
- Schedule and coordinate meetings, ensuring all logistics are managed
- Organize and maintain crucial documentation, including minutes and drafts
- Process leave applications and various personnel information
- Manage duty registers and validate staff inventory in line with established guidelines
- Handle the requisition of supplies and management of departmental assets
- Process staff claims and obtain necessary quotations
What You’ll Need
- A Grade 12 qualification or equivalent
- No prior experience required; however, previous administrative experience is advantageous
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
- Familiarity with financial policies related to claims, expenditures, and invoices
- Knowledge of document formatting and filing systems
How to Apply
Applications can be submitted by hand delivery during office hours or by email using the instructions provided below.
Requirements
Grade 12 or equivalent qualification.No experience required.
Previous experience in administration duties and records keeping will be an added advantage.
Computer literate in MS Office (Word, Excel, PowerPoint, Access, etc.
).
Competencies And Attributes: Financial policy regarding claims, expenditure, advance and payments, invoices, etc.
Uniform filing system.
Knowledge of memoranda, fax and letter format.
Job Duties
Render administrative support.Provide clerical and logistical support.
Schedule and coordinate meetings.
Maintain and organise documentation, including minutes, drafts and submissions.
Maintenance of duty register.
Processing of leave applications.
Processing of miscellaneous personnel information pertaining to staff within the sub-directorate.
Processing of claims of staff.
Obtaining quotations.
Validate staff inventory in line with inventory register.
Requisitioning of supplies.
Management of assets.
