About the Role
The Department of Public Service and Administration is seeking an Administration Clerk: Losses & Claims to join its dedicated team in Pretoria, Gauteng. This role plays a crucial part in the public service, ensuring that losses and claims are managed effectively and transparently. By providing administrative support and facilitating investigations, the successful candidate will contribute to the integrity of government processes, ultimately benefiting the community and upholding public trust.
This position is ideal for individuals who are looking to make a positive impact in the public sector. Working within a collaborative environment, the Administration Clerk will engage with various stakeholders, manage documentation, and ensure compliance with established protocols. This role is not just about administrative tasks; it is about being part of a mission that serves the people of South Africa by maintaining the accountability of public service operations.
About the Department
The Department of Public Service and Administration is committed to enhancing service delivery across the government by fostering effective governance and accountability. Its mission encompasses ensuring that public services are efficient, responsive, and inclusive, meeting the needs of all South Africans. Working in this department offers the chance to be part of a team that is dedicated to improving the quality of life for citizens through responsible public administration.
What You’ll Do
- Administer losses and claims, ensuring proper documentation and compliance.
- Conduct reviews and investigations by liaising with various stakeholders.
- Open and label case files correctly, including all supporting documents.
- Compile memos to Legal Services for obtaining legal opinions.
- Maintain and update registers related to losses and claims.
- Clear suspense accounts and prepare reconciliations for accuracy.
- Provide clerical support services for personnel administration.
- Manage leave administration and serve as the Local Transport Control Officer.
- Assist with financial administration, including checking travel claims and handling petty cash.
What You’ll Need
- A Grade 12 certificate is essential.
- Basic knowledge of accounting principles and clerical duties.
- Ability to capture data and operate a computer effectively.
- Understanding of legislative frameworks governing the Public Service.
- Strong verbal and written communication skills.
- Excellent planning and organization abilities.
- Good interpersonal skills and the ability to work well in a team.
- Flexibility and adaptability in a dynamic work environment.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email [email protected].
Requirements
Applicant must be in possession of a Grade 12 certificate.No experience required.
Job related knowledge: Knowledge of basic accounting principles.
Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment.
Job related skills: Good verbal and written communication skills.
Planning and organisation skills, Computer literacy.
Interpersonal relations.
Flexibility and Ability to work within a team.
Job Duties
Administration of losses and claims.Conduct compliance review on losses and claims invoices.
Ensure cases files are opened, labelled correctly and with supporting documents.
Conduct investigations of losses and claims by liaising with different stakeholders.
Follow-up timeously on any outstanding information.
Compile memos to Legal Services to obtain a legal opinion.
Maintain and update registers for losses and claims.
Clearing of suspense account.
Compile journals to clear the Damage Vehicle Suspense Account.
Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness.
Provide personnel administration clerical support services within the component.
Perform leave administration for component.
Serve as Local Transport Control Officer.
Provide financial administration support services in the component.
Capture and update expenditure in the component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
