About the Role
The Department of the Premier is hiring an Administration Clerk for the Transversal People Capacity unit, located in Cape Town, Western Cape. This essential role involves providing comprehensive clerical and administrative support to the Provincial Assessment Centre (PAC), ensuring smooth operations within the public service framework. By managing documentation, coordinating assessment logistics, and maintaining accurate records, the Administration Clerk plays a vital role in facilitating crucial assessments that impact the community and enhance public service delivery.
In this position, you will be part of a dedicated team that strives to uphold the standards of government jobs in South Africa. Your contributions will ensure that the PAC runs efficiently, enabling better resource management and supporting human resource activities. Your work will directly aid the Department in achieving its mission to serve the public effectively and equitably.
About the Department
The Department of the Premier is committed to delivering effective governance and ensuring the well-being of all citizens in the Western Cape. As a central part of the provincial administration, it focuses on enhancing service delivery across various sectors, promoting transparency, and fostering community engagement. Working within this department means you will be contributing to meaningful initiatives that shape the lives of residents in the region.
The department thrives on collaboration and innovation, providing a supportive environment where employees can develop their skills while making a significant impact in the public sector. Being a part of this team means embracing the values of integrity, accountability, and public service excellence.
What You’ll Do
- Provide general clerical and administrative support to the Provincial Assessment Centre (PAC).
- Manage assessment logistics, including preparing materials, arranging venues, and maintaining attendance records.
- Maintain PAC records and filing systems, ensuring accurate document retrieval and record-keeping.
- Support human resource administration, including leave administration and personnel records management.
- Assist with supply chain and procurement administration, including managing quotations and asset control.
- Handle financial administration tasks such as tracking expenditures and processing invoices.
What You’ll Need
- A Grade 12 (Senior Certificate or equivalent qualification).
- Knowledge of clerical duties and administrative practices, including data capturing and basic computer operations.
- Skills in administration and coordination functions, along with effective communication.
- Ability to manage information and records while maintaining attention to detail.
- Competence in performing financial administration and managing procurement and assets.
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
Grade 12 (Senior Certificate or equivalent qualification).Competencies: Knowledge: Perform clerical duties and administrative practices, including data capturing, basic computer operations and statistics collection; administer the legislative framework governing the Public Service; perform work procedures relevant to the working environment; Skills: perform administration and coordination functions; manage information and records; manage data and reporting; perform financial administration; manage procurement and assets; communicate effectively and provide stakeholder service; plan and organise activities; maintain attention to detail.
Job Duties
Provide general clerical and administrative support to the Provincial Assessment Centre (PAC), including correspondence, document management, enquiries and routine office administration; Coordinate and support assessment logistics by preparing materials, arranging venues, maintaining attendance records and assisting with assessment-related activities; Manage assessment databases and information systems by capturing, updating and maintaining candidate, assessment and reporting records.Maintain PAC records, filing systems and registers, ensuring accurate record keeping and document retrieval; Support human resource administration activities, including leave administration and personnel record 228 management; Provide supply chain and procurement administration support, including quotations, purchasing processes, asset control and stationery management; Assist with financial administration, including expenditure tracking, invoice processing, travel and subsistence claims, petty cash and related financial records.
