About the Role
The Eastern Cape Deeds Registry is seeking a dedicated and skilled Senior Supply Chain Practitioner to join their team in Qonce. This pivotal role is crucial for the smooth operation of procurement processes within the public service, ensuring that goods and services are delivered efficiently and effectively to meet community needs. By managing the supply chain activities, you will play an essential part in enhancing the quality of services provided to the citizens of the Eastern Cape, ultimately contributing to the betterment of public service in South Africa.
In this role, you will be at the heart of the operational processes within the Eastern Cape Deeds Registry. Your expertise in supply chain management will help streamline procurement, ensure compliance with regulatory requirements, and oversee the management of government assets. This position not only demands technical skills but also emphasizes the importance of fostering relationships with service providers and ensuring transparency in financial transactions, thereby building trust within the community.
About the Department
The Eastern Cape Deeds Registry operates under the mandate of the Department of Rural Development and Land Reform. Its primary goal is to facilitate equitable access to land and to maintain the integrity of land records. Working in this department means contributing to vital initiatives that enhance land ownership and management, ensuring that the rights of individuals and communities are upheld. Being part of this team means being involved in meaningful work that positively impacts the lives of many South Africans.
What You’ll Do
- Administer the procurement of goods and services while ensuring adherence to regulatory frameworks.
- Consolidate inputs and compile the Departmental Management Plan (DMP).
- Review specifications and terms of reference for goods and services.
- Evaluate and review quotations to submit for adjudication.
- Oversee the receipting of goods and services and manage payment processes.
- Conduct stock management, including spot checks and issuing recommendations for stock replenishment.
- Supervise contract administration, including monitoring contractor performance and managing contract renewals.
- Oversee asset verification and manage government-owned vehicles, ensuring compliance with maintenance schedules.
What You’ll Need
- A Grade 12 Certificate and a National Diploma in Supply Chain Management, Public Management, or a related field.
- A minimum of 2 years’ experience in a supply chain management environment.
- Knowledge of relevant legislation, including the Public Finance Management Act and the Preferential Procurement Policy Framework Act.
- Strong computer literacy and excellent interpersonal skills.
- Effective administration, written and verbal communication, and supervisory skills.
- Good time management abilities to handle multiple tasks efficiently.
How to Apply
Applications can be submitted by hand delivery during office hours to the Eastern Cape Deeds Registry in Qonce at 113 Alexander Road, Qonce, 5600, Eastern Cape.
Requirements
Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Supply Chain Management / Public Management / Public Administration / Logistics / Purchasing Management or a related equivalent qualification.2 years’ experience in Supply Chain Management environment.
Knowledge of Public Finance Management Act (PMFA).
Treasury Regulations.
Preferential Procurement Policy Framework Act (PPPFA).
Preferential Procurement Regulations.
Supply Chain Management Framework.
Black Broad-based Economic Empowerment Act.
Computer Literacy.
Interpersonal skills.
Administration skills.
Written and verbal communication skills.
Presentation skills.
Supervisory skills.
Time Management.
Job Duties
Administer procurement of goods and services.Consolidate inputs and compile DMP.
Preview specifications / terms of reference for goods and services.
Evaluate / Review quotations and submit for adjudication.
Review receipting of goods and services rendered.
Review payment batch on the system.
Verify invoices with purchase order and liaise with service provider with regards to discrepancies on invoices.
Verify / provide comments on the outstanding requisition, purchase order and accrual report.
Administer the stores.
Conduct spot check to determine deficits / surpluses and redundant items and compile disposal / write-off memorandum.
Verify and recommend stocks issuing and replenishment of stock.
Oversee the stocktaking process 74 and provide comments on the variances.
Supervise the administration of contracts.
Facilitate signing and acceptance of contracts.
Monitor performance of contractors.
Oversee expiry and renewal of contracts and advise.
Check the updating of contract register.
Administer the verification of assets.
Provide assets inputs during compilation and reviewing of DMP.
Provide inputs on the drafting of asset specifications / TOR.
Verify quantity and quality against purchase order and countersign delivery note.
Authorize updated inventory list.
Compile maintenance and warranty register.
Draft asset verification plan and submit Reconcile asset verification report with asset register.
Investigate and provide comments on verification reports and R1 value asset.
Compile disposal / write-offs register and draft memorandum.
Control physical disposal of assets.
Reconcile asset disposal/write-offs report with asset register.
Draft report on the loss of assets.
Manage government-owned vehicle.
Facilitate issuing of vehicle and trip authorization.
Conduct inspection of vehicles.
Arrange vehicle service maintenance and repairs.
Compile report of utilisation of vehicle.
Submit report for accidents and loss of fuel cards/keys on vehicle.
